Alumni Engagement Officer

Date Posted: 11/15/2024
Req ID: 40713
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Development & Alumni Relations
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00045552

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Leading the fundraising and alumni relations activities for University of Toronto Scarborough, the Development & Alumni Relations Office (DARO) supports the campus and over 65,000 alumni. At this time, UTSC is undertaking an ambitious strategic plan with an approach of inspiring inclusive excellence. As we prepare for our next big challenge, DARO seeks an experienced, detail-oriented individual who exemplifies a customer-oriented, hospitality-focused approach to stakeholders.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general direction of the Director of Alumni Relations, the incumbent co-ordinates and executes a variety of functions and key events to enhance alumni affinity to UTSC. The incumbent will be primarily responsible for a number of programs, events and initiatives for an alumni base of 50,000+, including divisional outreach, alumni association activities, Spring Reunion, various UTSC alumni events, and coordination of UTSC regional events.

Your responsibilities will include:

• Fostering positive relationships with alumni
• Promoting alumni engagement opportunities to academic units, graduating students, industry partners and alumni
• Responding to requests from alumni regarding participation in volunteer activities
• Coordinating the recruitment process of alumni volunteers
• Tracking alumni participation in a range of volunteer activities
• Conceptualizing, organizing and executing event activities, liaising with communications staff to coordinate marketing activities for events
• Developing content for marketing and/or promotional materials
• Overseeing tasks related to the production and dissemination of communications/marketing materials

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four years' related experience in alumni relations.
• Demonstrated experience with event coordination, working on both small and large scale events from conception to execution.
• Demonstrated success in building collaborative relationships with internal and external stakeholders in relation to alumni event promotion or involvement.
• Excellent (oral and written) communication skills and strong interpersonal and organizational skills.
• Advanced computer literacy and proficiency in word processing, spreadsheet development, desktop publishing, database management, and website management.
• Ability to manage and motivate external volunteers; establish rapport with sponsors, volunteers, donors, faculty, and staff
• Experience working with Arbor or a similar database management system.
• Must have financial planning, budgeting and reporting skills
• Ability to use initiative and exercise sound judgment, tact, diplomacy, discretion, and confidentiality.
• Must be able to multi-task and meet deadlines; and exercise accuracy and attention to detail.
• Experience and advanced literacy with design related software.

Assets (Nonessential):

• Experience in marketing, developing marketing strategies, and promotional materials
• Previous experience working in post-secondary or not for profit organization

To be successful in this role you will be:

• Adaptable
• Approachable
• Articulate
• Goal oriented
• Organized
• Self-directed

Notes:

• This is a TERM opportunity.
• A copy of the full job description is available upon request from the UTSC HR Office.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 11/26/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 11 -- $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.