Finance Assistant

Date Posted: 11/04/2024
Req ID: 40530
Faculty/Division: UofT Scarborough
Department: UTSC:Student Housing & Residence Life
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00051773

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Student Housing and Residence Life is committed to creating an inclusive and welcoming environment that is conducive to students’ personal and academic success. Our department is responsible for planning and directing all aspects of the University of Toronto Scarborough’s student residences in order to provide accommodations and a community that promotes the development of our students. We work collaboratively with student service professionals across the campus in order to provide a wide range of activities, services and supports to enhance the quality of student experience.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply

Your opportunity:

As the Finance and Administrative Assistant, you will support the day-to-day financial and administrative needs of Student Housing & Residence Life by providing support to the Finance & Business Officer and the departmental administration. Under the supervision of the Finance & Business Officer, you will ensure accurate compiling and verifying of financial documents, reviewing and processing payroll/timesheets, processing accounts payables/receivables, reconciliation of payroll distribution and accounts, handling petty cash, processing invoices and processing expense reimbursements.

In addition, you will provide administrative support to the departmental operations. These duties may include:supporting residence events (e.g., move-in/out), ordering supplies, managing and tracking office inventory, supporting operational & admissions processes.

Your responsibilities will include:

• Applying the generally accepted accounting principles to all financial tasks
• Recording detailed transactions for many accounts
• Processing accounts receivable and payable according to the University Guide to Financial Management
• Verifying the accuracy and completeness of information (i.e. verifying goods received according to invoice, all required information for expense reimbursements, etc.)
• Handling petty cash on a regular basis
• Collecting supporting documentation required for accounting, payroll and/or HRIS processing
• Processing payroll/reconciling payroll distribution (i.e. ensuring timesheets for casual staff are accurate and submitted to Payroll)

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years' related financial administrative experience, including experience working with SAP systems (i.e. FIS, HRIS)
• Experience working with SAP financial systems (i.e. FIS) and advanced proficiency working with Word, Excel and Outlook
• Experience posting and processing financial transactions related to accounts payable and receivables, reconciling accounts, processing expense reimbursements, verifying financial information with supporting documentation
• Superior customer service skills with demonstrated tact and positive disposition for problem-solving and discretion in handling sensitive and confidential information
• Must be a team-player with excellent communication (oral and written) and interpersonal skills
• Demonstrated knowledge of applying financial guidelines
• Excellent attention to detail and accuracy
• Strong organizational and time management skills
• Must be able to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

• Three year Diploma preferably in finance

To be successful in this role you will be:

• Approachable
• Organized
• Possess a positive attitude
• Problem solver
• Resourceful
• Team player

Notes:

• A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 11/24/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.