FREQUENTLY ASKED QUESTIONS

1. Applicant Diversity Survey

What is the Applicant Diversity Survey?

The University of Toronto is committed to the principles of equity, diversity and inclusion, and their fundamental relationship to excellence. We collect applicant diversity data to help inform, evaluate and diversify our employee recruitment and talent management strategies. These efforts add to our ongoing work to build an equitable and inclusive community where all members flourish, and to advance employment equity across our three campuses.

The Applicant Diversity Survey includes questions pertaining to the four designated groups as specified in Canada’s Employment Equity Act (i.e. women, aboriginal people, persons with disabilities, and members of visible minorities). It also queries additional information that helps to advance equity, diversity and inclusion work at U of T, such as ethnocultural identities, gender identity, visible and invisible disabilities, and sexual orientation.

You may choose to decline to answer any of the questions in the survey. Any information directly related to you is confidential and cannot be accessed by search committees or human resources representatives administering the recruitment process. Response data will be aggregated for institutional planning purposes.

 

2. Faculty Positions

What do I need to provide when applying for a faculty position?

Before applying for a faculty position, you will need the following information for your application:

  • Your current contact details, including email address and telephone number
  • The date of your highest degree and the name of the degree-granting institution
  • A cover letter and curriculum vitae (CV) as either a PDF or MS Word Doc 
  • Other attachments as requested in the job posting (see below)
  • The names and contact information for at least three references (see below)

 

How do I attach materials to my application?

  • Your CV and cover letter should be uploaded into the dedicated fields
  • Several documents can be combined into one attachment in the ‘additional application materials’ field
  • There is a maximum file size of 10 MB per attachment
  • Only send materials requested in the job posting

 

Are academic reference letters required at time of application?

Faculty job postings at U of T require that applicants ensure submission of reference letters at the time of application. This is normally done through the online recruitment system which will automatically solicit reference letters (see more on this below). You must complete and submit your application before your references will be contacted.

Please note that applicants remain responsible for ensuring that their references submit letters of reference by the application deadline (see below for the timelines). If you have individual concerns relating to the automatic solicitation and collection of your reference letters, please contact the hiring department directly.

Note: In the rare instance in which a faculty job posting does not request reference letters at the application stage, you should still identify your references. They will not be contacted unless and until the search chair informs you that they intend to request reference letters. This will be made clear in the job posting.

 

How does the automatic academic reference letter solicitation and collection tool work?

During the application process for a faculty position, applicants are required to enter the details of at least three references. U of T’s recruitment tool will automatically solicit and collect letters of reference from each reference identified in your application. The trigger to request a letter is the submission of your application. The email request for a letter will be sent to your reference overnight, after your application is submitted. This automated request will provide instructions to the referees on how to submit their completed letters of reference via email.

At the same time as the referee for each candidate receives a request email, the applicant receives an automated email notifying them that each reference letter request was successfully sent.

If the academic reference letter tool has not received a valid response from a referee after 10 days, a reminder email will be sent automatically to the reference. No further reminders will be sent. The applicant will also receive a notification that a reminder was sent.

After a referee successfully submits their reference letter via email, they will receive an automated acknowledgement of receipt email within 24 hours. The applicant will also receive a notification advising the letter was successfully received.

If you wish to reach out to the hiring department to confirm receipt of reference letters, please ensure that you allow at least two days after receipt of the automated notification. 

 

3. Research Positions

Where do I look for research positions?

All research associate and senior research associate positions are posted on our Staff Opportunities job board.

If you have a research background in a particular field, or are interested in a specific project, you may wish to contact the appropriate department or lead investigator directly to inquire as to whether or not they are hiring and when the positions will be posted.

 

4. Confidentiality

Will my profile remain confidential?

Yes.

Your profile information will only be accessed by appropriate U of T HR professionals and hiring managers, and we have implemented procedures to ensure that your information remains secure and protected. A privacy statement, which explains how information will be collected and used, can be found before you register your profile.