Administrative Coordinator

Date Posted: 11/07/2024
Req ID: 40499
Faculty/Division: Temerty Faculty of Medicine
Department: UME: Mississauga Academy of Medicine
Campus: University of Toronto Mississauga (UTM)
Position Number: 00050624

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Temerty Faculty of Medicine programs at the UTM Campus train the next generation of health professionals by delivering a comprehensive learning experience to our students. We are at the forefront of medical and health professions education innovation and scholarship, as well as life-changing health research and innovation.

As Administrative Coordinator, you will provide a wide range of administrative services to support a highly integrated team at the University of Toronto Mississauga (UTM) Campus. As the first point of contact for general enquiries, you will support students,faculty, and leadership. Your commitment to achieving concrete outcomes will be critical to supporting ongoing initiatives across campus and hospital sites. Your ability to work with a committed core of stakeholders and your adeptness working within multiple environments are key to success. You will draw upon your strong problem-solving skills and technical proficiency to adjust to changing circumstances and to adapt to the latest technologies

Your responsibilities will include:

• Acting as the first point of contact for general inquiries and resolving and redirecting issues as appropriate
• Creating and editing communications content, including brochures, newsletters, websites
• Scheduling meetings and coordinating committees, including agenda preparation, minute taking and following up on action items
• Coordinating event and program logistics
• Preparing presentations and reports and maintaining website content
• Supporting facility and space planning

Essential Qualifications:

• Advanced College Diploma (3 years) with a focus on business administration or acceptable combination of equivalent experience
• Minimum three years administrative experience working in a university or hospital setting
• Experience working in a medical education setting with an understanding of its applicable policies and procedures
• Experience scheduling meetings and providing committee support
• Experience drafting correspondence and communication materials and preparing presentations and reports
• Experience coordinating events
• Experience maintaining databases and generating reports, including compiling, sorting and organizing data
• Advanced proficiency is MS Office Suite, content management systems
• Excellent communication (written and verbal) and interpersonal skills
• Strong organizational skills and an ability to work in a high volume environment that requires multi-tasking on varied duties and an ability to prioritize effectively and work under pressure
• Accuracy and attention to detail are crucial
• Ability to exercise good judgment and tact in dealing with faculty members, students and staff
• Ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations and across a variety of platforms (university and hospital), and the ability to professionally communicate complex procedures

To be successful in this role you will be:

• Communicator
• Meticulous
• Organized
• Proactive
• Problem solver

This is a term position until April 2026. 

Closing Date: 11/21/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.