Assistant to the Chair & Department Admin (Term)

Date Posted: 07/04/2025
Req ID: 44067
Faculty/Division: UofT Mississauga
Department: UTM: Math/Comp. Sciences
Campus: University of Toronto Mississauga (UTM)
Position Number: 00028202

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

The Department of Mathematical and Computational Sciences is an academic unit that includes mathematics, computer science, and statistics. The administrativeteam works collaboratively to meet the needs of faculty, sessional instructors, teaching assistants, and students. Under the general direction of the Chair, the incumbent is responsible for a full range of confidential secretarial and administrative support to ensure the efficient operations of the Chair's office including but not limited to academic searches, appointments, reviews, and promotions, as well as providing general support for the Chair's objectives and obligations.

Your responsibilities will include:

• Applying established standards when administering academic search activities
• Collecting documentation required to carry out the tenure and review processes from senior leadership
• Collecting feedback from PTR committee members
• Determining logistical details and activities for events and/or programming
• Keeping well-informed on leadership commitments and priorities
• Drafting internal and external communications
• Verifying the accuracy and completeness of documents
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years of related experience providing senior administrative/executive support preferably in a University setting.
• Minimum one (1) year experience in the administration of policies and procedures including human resource processes, preferably in a University setting.
• Experience providing senior administrative/executive support in a service-oriented environment.
• Experience with academic searches.
• Experience with faculty reviews, promotions and academic salary administration processes.
• Experience drafting, editing, and preparing a variety of internal and external written communications.
• Experience determining, coordinating and implementing logistics of events.
• Ability to multi-task and deal with competing deadlines effectively and deliver results with precision.
• Ability to employ tact and maintain confidentiality.
• High level of proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Teams and SharePoint), Zoom and Adobe Pro.
• Ability to summarize information and prepare original correspondence concisely.
• Ability to take minutes efficiently, recording action items in meetings, and coordinating follow-up items.
• Knowledge of and experience with Equity, Diversity and Inclusions issues and initiatives.

Assets (Nonessential):

• Experience with maintaining websites and distributing information on digital platforms.

To be successful in this role you will be:

• Communicator
• Diplomatic
• Meticulous
• Multi-tasker
• Organized
• Responsible

Closing Date: 07/14/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services
Recruiter: Jessica Halteh

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

This is a term position ending April 14,2026.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.