Events Coordinator

Date Posted: 10/07/2024
Req ID: 39928
Faculty/Division: UofT Mississauga
Department: UTM: Inst. for Management & Innovation
Campus: University of Toronto Mississauga (UTM)
Position Number: 00039877

Description:

About us:
U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning anddiscovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside theMissinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those whowant to learn more about us and to be part of what we do.

Your opportunity:
The Institute for Management and Innovation, together with its unique programs, hosts a diverse range of events and programming, including large recruitment events, industry networking events, case competitions, keynote lecture series,’ conferences, campus events, workshops, and banquets. We are looking for a highly organized, enthusiastic individual that will support IMI in theexecution of high-level, professional events aligned with our mission, vision, and values.

Reporting to the Manager, External Partnerships and Communications, the Event Coordinator will undertake the coordination and execution of a wide range of events related to the Institute’s programming. The Coordinator will be responsible for the full-scale end-to-end process of event management, including logistics, floor plans, bookings, marketing and promotion support, assisting with print and digital promotion, catering, and providing on-site event management. The Coordinator will also assist with day-to-day event and department administrative support, including catering, materials coordination and space bookings.

Your responsibilities will include:

• Analyzing client needs and making recommendations on event logistics and options.
• Determining logistical details and activities for events and/or programming.
• Liaising with internal and external service providers, vendors and external guests.
• Disseminating event-related information.
• Maintaining information on digital platforms, editing for tone and style.
• Coordinating meeting schedules, agendas, materials, action andfollow-up items and cost estimates.
• Directing the activities of casual staff.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years of job-related experience in planning, coordinating and executing small to large-scale events and programming.
• Demonstrated experience in planning, coordinating and executing small to large-scale professional events, including logistics, floorplans, agendas, engaging with stakeholders and coordinating menus for diverse groups.
• Demonstrated experience providing front-line customer service to a variety of stakeholders (e.g.,faculty, staff, students, external clients, vendors, etc.).
• Knowledge, experience, and ability to disseminate information on events, conferences and programming.
• Excellent interpersonal, customer service, and communication skills with the ability to interact with people in a tactful, polite, professional and diplomatic way.
• Must have strong computer skills; experience in Word, Excel, PowerPoint and other related software.
• Strong organizational skills and ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities.
• Demonstrated superior interpersonal skills and the ability to work collaboratively, build consensus, maintain confidentiality, exhibit sensitivity to the needs and interests of a variety of stakeholders.
• Demonstrated ability to thrive in and contribute to an integrated and collaborative team environment and to apply a positive team approach to working with colleagues.
• Demonstrated superior logistical planning, time management, and problem solving skills.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience and/or education in project management.

To be successful in this role you will be:

• Communicator
• Diplomatic
• Meticulous
• Organized
• Possess a positive attitude
• Team player

**Please note that there is one (1) position available on a term basis of 6 months**

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline

Closing Date: 10/21/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Hospitality
Recruiter: Veniesha Rochester

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.