Project Coordinator

Date Posted: 07/09/2025
Req ID: 44153
Faculty/Division: UofT Mississauga
Department: UTM: Facilities, Management & Planning
Campus: University of Toronto Mississauga (UTM)
Position Number: 00054449

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential. 

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Your opportunity:

Under the general direction of the Director, Construction & Project Management, and working with the assigned Project Manager, the Project Coordinator will undertake components of construction and renovation projects on our Mississauga Campus.

The Project Coordinator will assist the Project Manager on large scale new build or significant renovation projects that may include labs; office renovations with single department/group occupant; teaching facilities; student services; various renovations within heritage buildings which require city and University of Toronto Planning involvement as well as heritage consultants; electrical service upgrades to several buildings; and code upgrades in multiple buildings. Additional responsibilities within projects may also include arranging service and utility shutdowns for floors; buildings or geographical areas by liaising with the University of Toronto and external providers; coordinating occupancy; regular site attendance to review progress arranging for and completing construction deficiencies; and final close-out of the project (financial and administrative).

The Project Coordinator may be required to act on behalf of the Project Manager in a limited capacity or under specific circumstances. The incumbent will work with the Project Manager to arrange correspondence, meetings, and follow-up activities. Decisions having an impact on the project budget, schedule or quality are referred to the Project Manager.


Your responsibilities will include:

• Developing project schedules including milestones, critical path, timelines, deliverables and reporting
• Assessing technical comparison of CAD drawings and mechanical/electrical elements of buildings for compatibility
• Informing senior staff of impending deadlines
• Tracking and collecting information on project progress while providing detailed explanations on findings and outcomes of site visits
• Informing senior staff of concerns or setbacks
• Generating reports and preparing project deficiency lists
• Writing routine documents and correspondence
• Monitoring expenditures on accounts for construction projects

Essential Qualifications:

• Bachelor's Degree in Engineering /or Architecture discipline or acceptable combination of equivalent experience
• Minimum five (5) years of relevant work experience in project coordination, preferably in facilities or construction experience working on industrial/commercial/institutional (ICI) projects
• Experience with reviewing construction scopes, activities, scheduling, project and contract management
• Ability to read design drawings and conceptualize details, knowledge of different construction methods, sequencing and timelines
• Proficiency using project management tools and Gantt charts
• Ability to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high quality
• Experience supporting working groups and committees, including minute taking and preparing agendas
• Demonstrated success in building and maintaining collaborative relationships with internal and external stakeholders
• Exceptional interpersonal and communication skills, both verbal and written skills, strong proof-reading and editing skills
• Knowledge of Health & Safety regulations and legislation, including OHSA, WHMIS
• Ability to monitor multiple projects within strict budget and timeline constraints
• Strong planning, organizational and analytical skills

Assets (Nonessential):

• Project Management Professional (PMP) Certification is considered an asset
• Knowledge of relevant construction law and building, fire and safety codes
• Advanced computer skills in Microsoft Office, Excel, Word, Project and working knowledge of Auto CAD
• Familiar with construction site visitations / inspections
• Supporting the adherence to Health & Safety standards and regulations by others on construction sites
• Ability to exercise initiative, tact, discretion, problem-solving skills and to work under pressure to meet deadlines

To be successful in this role you will be:

• Communicator
• Efficient
• Goal oriented
• Multi-tasker
• Organized
• Problem solver

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 07/17/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Valerie Davis

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.