Course Administrator

Date Posted: 07/31/2025
Req ID: 44545
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Biological Sciences
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00057934

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The department of Biological Sciences at the University of Toronto Scarborough (UTSC) pursues detailed knowledge of the natural world, effective management of natural resources, novel technologies and medical techniques. The department of Biological Sciences is comprised of faculty who are innovative researchers and engaging teachers that make important contributions to society. The Department fosters research and teaching partnerships, along with Co-op programs to create exciting opportunities for hands-on learning and outstanding scholarship at the vibrant, diverse and expanding campus that is UTSC.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply. 

Your opportunity:

Under general supervision of the Administrative Coordinator and direction from the Manager, Operations & Finance, the incumbent provides administrative and coordination support to large undergraduate courses within the department. This support includes responding to student emails, coordinating delivery and marking of tests and final exams, as well as working with Student Services on campus to ensure the highest quality learning experience for students enrolled in these courses.

Along with an administrative team, you will support the undergraduate programs in a dynamic, fast-paced environment. By collaborating with other members of the department, you will ensure that courses, students, and faculty are well informed and supported.

Your responsibilities will include:

• Providing detailed information to students on program and/or course requirements
• Acting as the first point of contact for general enquiries
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Writing routine documents and correspondence
• Handling sensitive and/or confidential information
• Checking course prerequisites prior to student enrolment
• Handling the delivery of examination question booklets
• Calculating student grades using excel based formulas

Essential Qualifications:

• Advanced College Diploma (3 years) in Biological Sciences or acceptable combination of equivalent experience.
• Minimum two years' recent and related experience with educational course coordination, preferably in an academic environment.
• Experience providing detailed explanations regarding academic programs and course information to students.
• Experience interpreting and applying guidelines and procedures.
• Experience working with ROSI (Repository of Student Information) or similar University Student Information System.
• Experience conducting data analysis, compiling data, and preparing and presenting reports.
• Experience with handling expenses for events.
• Demonstrated advance skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Demonstrated advance skills using Excel to manipulate data and perform calculation and statistical functions.
• Demonstrated advance skills with Quercus or similar learning management systems.
• Excellent oral and written communication skills.
• Excellent customer service skills.
• Excellent organizational, multitasking and administrative skills.
• Demonstrated analytical and problem solving skills.
• Excellent team work skills.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and thepromotion of a respectful and collegial learning and working environment.

To be successful in this role you will be:

• Adaptable
• Diplomatic
• Efficient
• Meticulous
• Multi-tasker
• Proactive

Notes:

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 08/12/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 08 -- $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.