Academic Programs Officer

Date Posted: 07/03/2025
Req ID: 44019
Faculty/Division: UofT Scarborough
Department: UTSC:Ofc of the Vice-Prin (Acad) & Dean
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00033045

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey!

The Office of the Vice-Principal Academic & Dean provides leadership in academic programming and services to the campus, ensuring a positive and academically responsive environment to change. Within the broader University community, the Vice-Principal Academic & Dean represents the policies and points of view of U of T Scarborough. Within U of T Scarborough, the Vice-Principal & Dean promotes the teaching, research, and scholarship of the faculty, the career development of the administrative staff, and the overall well-being of students.

The Office of the Vice-Principal Academic & Dean at UTSC is embarking on exciting program and curriculum renewal in light of the opening of the new Scarborough Academy of Medicine and Integrated Health (SAMIH) and significant growth in Health Sciences students. To be launched in Fall 2026, SAMIH will serve as an inclusive hub for healthcare education by training the next generation of professionals across a range of disciplines.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.


Your opportunity:

Under the general direction of the Manager, Academic Program Reviews & Quality Assurance, and in close consultation with the Vice-Dean, Teaching, Learning & Undergraduate Programs; the Vice-Dean, Graduate & Postdoctoral Studies; and the Associate Dean, Undergraduate Programs & Curriculum, the Academic Programs Officer is responsible for managing and supporting activities related to the undergraduate and graduate curriculum cycles and academic programs, with a particular focus on interdisciplinary approaches to the health sciences and health sciences professional programs. These activities include proposal development, strategic planning and implementation of processes required for both university and professional accreditations, as well as the governance of health professional programs. The role also oversees interdisciplinary program development and delivery, program closures, the development of academic pathways, program quality assessment and improvement and program reviews, all as part of the University of Toronto Quality Assurance Process (UTQAP). 

Additionally, the incumbent contributes to the production of the UTSC academic calendar and the program and unit review process ensuring that all internal and external requirements are adhered to. The Academic Programs Officer also supervises operations and staff supporting UTSC’s Joint Programs with other institutions as well as Combined Degree Programs with other divisions.

Working closely with members of the Dean’s Office, Chairs, departmental staff, the Registrar’s Office, and the Provost’s Office, the incumbent is responsible for ensuring that these processes operate in accordance with the highest academic and procedural standards, thereby advancing UTSC’s academic aspirations and reputation. The incumbent will also liaise with health professional programs and other health education partners to support the development of interprofessional education (IPE), facilitated pathways, and related initiatives.


Your responsibilities will include:

• Advising staff on program curriculum change policies and procedures
• Leading the development and making recommendations for policy, procedures and best practices for the unit
• Preparing and disseminating curriculum cycle timetables
• Implementing plans that support University and/or divisional strategic priorities
• Building and strengthening relationships with stakeholders and partners of strategic importance
• Developing charter, scope, resources and schedule for project(s) and maintaining project quality control standards
• Drafting internal and external communications
• Directing the activities of a group of staff-appointed employees

Essential Qualifications:

• Bachelor's Degree or equivalent combination of education and experience
• Six to seven years of direct and recent experience in health sciences and interdisciplinary academic program development and curricular change in higher education. Progressively responsible administrative experience in a university, medical school, teaching hospital or comparable environment. Direct experience in the health sector preferred.
• Demonstrated capacity to implement quality assurance/continuous quality improvement processes.
• Must have project coordination and management experience; ability to plan ahead and anticipate future challenges.
• Recent staff supervisory experience required.
• Demonstrated excellent complex writing and communication skills.
• Experience with equity-based, anti-racist, anti-colonial, and accessible curriculum development.
• Experience in substantive drafting, editing, and rewriting of documents, including adjusting framing and tone to de-escalate tensions.
• Adapt problem solver with exceptional organizational skills and flexibility in adjusting to uncertainty and changing circumstances; strong initiative.
• Ability to manage multifaceted, concurrent projects and tasks
• Must be a strong team player with excellent interpersonal skills who can also work independently to meet tight deadlines with minimal supervision.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.
• Advanced computer skills in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Forms, SharePoint, Teams) and document editing software (Adobe Acrobat).
• Familiarity with University structures, campus priorities, governance procedures and University policy and procedures.

Assets (Nonessential):

• Understanding of the evolving and expanding entry-to-practice requirements for different health professions in Ontario
• Flexibility, adaptability and desire to seek out, learn and embrace new and emerging technology

To be successful in this role you will be:

• Accountable
• Communicator
• Meticulous
• Multi-tasker
• Organized
• Proactive

NOTE: 

• A full job description is available upon request from the UTSC HR Office.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 07/16/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 15 -- $95,627. with an annual step progression to a maximum of $122,290. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.