Administrative & Financial Coordinator, Black Founders Network

Date Posted: 05/07/2024
Req ID: 37243
Faculty/Division: VP - Research
Department: University of Toronto Entrepreneurship
Campus: St. George (Downtown Toronto)
Position Number: 00056380

Description:

About us:

The Vice-President, Research & Innovation (VPRI) portfolio supports the University of Toronto as a top public research university in the world. Our mission is to create the most supportive environment possible so that our researchers, innovators and learners can do what they do best — advance understanding and apply new knowledge. Our work supports, fosters and promotes the research and innovation culture and activities of our faculty, staff and students, along with our partner hospitals, funding sponsors, and partners in the public and private sector. VPRI provides a full range of services including guidance to faculty, staff and students on funding opportunities, research agreement negotiation, oversight and accountability services including research accounting, environmental health and safety, innovation and entrepreneurship, partnerships, policies and procedures, and institutional awards and honours.

University of Toronto Entrepreneurship (UTE) is part of the Vice-President, Research & Innovation portfolio. The UTE community accelerates ideas, people, social impact, and technologies, all while striving to create an environment that is inclusive and representative of the diverse and talented innovators we serve. UTE is a central voice for entrepreneurship across U of T’s three campuses and represents a powerful network of 12+ accelerators. We are here to support, develop and celebrate our best and brightest founders and their startups through a broad range of resources, network access and entrepreneurship activities.

Within UTE, the Black Founders Network (BFN) is an initiative created after extensive consultation with internal and external stakeholders in the Black Community. The BFN’s mission is to create an inclusive community of Black entrepreneurs at all stages of their journey, and provide them with the networks, resources, and inspiration to launch, fund, and scale impactful startups. The BFN encompasses three pillars – Core, Accelerate (a four-month startup accelerator) and Scale as well as various activities to support Black talent and career exploration.

Your opportunity:

Reporting to the Director, University of Toronto Entrepreneurship (UTE), and working closely with the Program Manager, Black Founders Network (BFN), the Coordinator provides administrative and financial support for all BFN programming including BFN Core, Accelerate and Scale; BFN events/meetings and similar programming which engages and grows the BFN community.

If you have a strong interest in entrepreneurship, and a strong commitment to equity, diversity, and inclusion, we invite you to apply and join our amazing team.

Hours of Work for this position are Monday to Friday from 8:45am to 5:00pm; and include some evenings and occasional weekends in alignment with event needs.


Your responsibilities will include:

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Resolving issues within the scope of the role and escalating problems as required
• Identifying and introducing variations to established administration processes
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Processing cost recoveries
• Processing expense reimbursements
• Preparing and/or processing journal entries
• Processing invoices

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent education and experience.
• Minimum three (3) years of relevant experience in financial and administrative support.
• Lived experience and active involvement with Black and other under-represented communities on initiatives or programming that advance the relevant community.
• Experience updating databases and generating reports.
• Demonstrated experience with processing financial transactions and analyzing discrepancies.
• Experience with recording and reconciling transactions for accounts, processing expenses.
• Experience compiling, sorting and organizing financialdata.
• Demonstrated experience using FIS
• Exceptional interpersonal skills, tact and diplomacy
• Strong oral and written communication skills
• Superior attention to detail and accuracy
• Demonstrated ability to exercise judgment and discretion in the execution of position responsibilities
• Strong initiative and ability to work well in a team
• Strong organizational skills and an ability to work in a high-volume environment that requires multi-tasking on varied duties and an ability to prioritize effectively and work under pressure
• Strong time management skills and ability to prioritize tasks and responsibilities to meet strict deadlines
• Demonstrated ability to trouble-shoot activities and provide high level of customer service

To be successful in this role you will be:

• Adaptable
• Communicator
• Efficient
• Organized
• Resourceful
• Team player

Closing Date: 05/22/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Grant - Term This is a one (1) year Term role.
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Anita Chooraman

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.