Administrative Assistant, Faculty Development, CPPD

Date Posted: 07/28/2025
Req ID: 44513
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Psychiatry
Campus: St. George (Downtown Toronto)
Position Number: 00043115

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness. We strive to provide the best care to today’s patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow.

Faculty Development and Continuing Professional and Practice Development (CPPD) in the Department of Psychiatry supports the advancement of academic and clinical excellence across our community. Faculty Development focuseson strengthening the academic skills and career development of faculty members. CPPD focuses on improving mental health care and outcomes in our academic and broader healthcare communities through innovative education programming and context/system interventions. Together, these areas deliver a wide range of in-person and virtual programming that support academic growth and enhances clinical knowledge within the Department and the communities it serves.

As the Administrative Assistant, Faculty Development, CPPD, you will play a central role in the successful delivery of our programs and events. From supporting logistics for workshops and conferences to maintaining digital content, and preparing key communication, your work will help ensure smooth execution and a positive experience for participants and stakeholders.

You will serve as the first point of contact for general inquiries and provide administrative support, including meeting scheduling, drafting routine documents, and coordinating project tasks. Your strong initiative, organization, and communication skills will be key to success in this role.

Your responsibilities will include:

• Acting as the first point of contact for general inquiries, including escalating problems as required
• Coordinating tasks for projects and other strategic initiatives in collaboration with stakeholders
• Supporting the planning and delivery of programs and/or events by coordinating logistics such as venue booking, catering and registration activities
• Maintaining an event and programming calendar and ensuring follow-up on action items
• Drafting and editing a range of routine documents and correspondence; Creating and updating content for brochures, newsletters, websites, and/or handbooks
• Taking and distributing meeting minutes
• Preparing expense reimbursements; Maintaining accurate records and digital information systems
• Handling sensitive and/or confidential information

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years of relevant project or event coordination experience within a health care or academic environment.
• Demonstrated experience determining logistical details and activities for in-person and virtual events or programming.
• Strong writing and editing skills for professional communications, including digital and print materials.
• Experience taking meeting minutes.
• Proficiency preparing expense reimbursements.
• Excellent verbal and written communication skills.
• Strong interpersonal and organizational skills, with attention to detail and accuracy.
• Proven ability to manage multiple priorities and deliver high quality work in an environment of overlapping time-sensitive tasks.
• Customer service oriented, with a professional and collaborative approach.
• Demonstrated ability to work both independently and as part of a team.

To be successful in this role you will be:

• Articulate
• Communicator
• Organized
• Proactive
• Resourceful
• Self-directed

Closing Date: 08/08/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Amanda Krmek

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.