Admissions Assistant

Date Posted: 02/13/2025
Req ID: 41673
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)
Position Number: 00001926

About us:

The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.

Our faculty, students, staff, and alumni come together to create a vibrant, collaborative environment rich with possibilities. We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective. We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.

Learn more: www.pharmacy.utoronto.ca

Your opportunity:

Reporting to the Faculty Registrar and Director of Student Services, and working under the general direction of the Admissions Officer, you will be a part of a team of professionals working together to recruit and admit the next generation of pharmacists who are moving healthcare forward.

You will provide proactive, exemplary customer service by informing prospective students and guidance counsellors about programs of study and admission requirements. You will work with a variety of prospective domestic and international students and your interpersonal skills will be essential in promoting programs at recruitment events. Your excellent organizational skills and attention to detail will help to ensure that applications are complete and move through the application process in an efficient way. With strong data and technical skills, you will track files and ensure that processes are completed in a timely way and outcomes communicated to stakeholders accordingly. You will facilitate small-group sessions where you will guide and support recently admitted students as they transition to the Leslie Dan Faculty of Pharmacy and prepare to start the program.

Your responsibilities will include:

• Providing detailed information regarding admission requirements to prospective students and applicants and responding to routine admissions and awards enquiries and referring complex enquiries as appropriate
• Reviewing and assessing student applications for admission into the program
• Coordinating interview schedules
• Creating and updating student records
• Facilitating educational workshops and seminars and promoting programs at recruitment events
• Collating and organizing data for various reports
• Maintaining information on digital platforms and/or printed materials
• Scheduling committee meetings and taking and distributing meeting minutes

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent education and experience
• Minimum two years of related experience in a front-line service role in a post-secondary setting, including experience in registrarial, student services, and/or admissions roles
• Experience working with students in a culturally diverse environment
• Knowledge of post-secondary educational systems
• Excellent interpersonal, verbal and written communication, organizational, and time-management skills
• Demonstrated initiative and commitment to quality service as interactions occur with a diverse student population who may be vulnerable
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
• Demonstrated tact and professionalism to handle delicate situations and a high degree of confidentiality
• Proven ability to review and process large amounts of data and information with minimal errors
• Excellent computer skills using Microsoft Office Suite (Word, Excel, PowerPoint)

Assets (Nonessential):

• Knowledge and experience with student information systems (e.g., ROSI, MedSIS)
• Knowledge and experience with interview platforms (e.g. VidCruiter)

To be successful in this role you will be:

• Approachable
• Communicator
• Goal oriented
• Organized
• Possess a positive attitude
• Tactful

Notes:

• Hours of Work: Monday through Friday from 8:45 AM to 5:00 PM, with occasional overtime on weekdays during peak periods. 
• This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 02/26/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time. Monday through Friday from 8:45 AM to 5:00 PM, with occasional overtime on weekdays during peak periods.
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.