Assistant Registrar, Academic Scheduling & Business Systems Analyst

Date Posted: 05/08/2024
Req ID: 37248
Faculty/Division: Faculty of Applied Science & Engineering
Department: APSC Admin. Units
Campus: St. George (Downtown Toronto)
Position Number: 00034467

Description:

About us:

The Office of the Dean at the Faculty of Applied Science & Engineering provides leadership for the Faculty’s academic, budgetary and planning processes and sets the strategic leadership of one of the world’s top-ranked engineering schools, with more than 5,400 undergraduate and 2,350 graduate students, 261 faculty, 326 administrative and technical staff, and an annual operating and research budget of more than $290M. The Faculty of Applied Science & Engineering is led by a dedicated and diverse group of academic and administrative professionals who exemplify excellence in their fields.

Your opportunity:

Reporting to the Associate Registrar, Special Projects & Director, Academic Scheduling, the Assistant Registrar, Academic Scheduling & Business Systems Analyst is an integral member of the Registrar’s Office. The incumbent provides advice and expertise to initiate and lead a diverse range of projects across the entire registrarial portfolio. The position also oversees the implementation of curriculum changes & academic scheduling, and enrollment to ensure the highest possible quality for students and Faculty.

Your responsibilities will include:

• Advising management on space allocation and the efficient utilization of physical resources.
• Probing for information to ensure that scheduling constraints are known.
• Analyzing, drafting and submitting course schedules and/or room allocations for approval.
• Leading the development and making recommendations for policy, procedures and best practices for the unit.
• Researching and analyzing existing business processes, programs and services.
• Developing, revising and operationalizing business processes that support unit activities and objectives.
• Developing and implementing application and/or system testing plans and scenarios.
• Developing charter, scope, resources and schedule for project(s) - Preparing projects or policies of importance that require a rigorous approach and attention to very fine detail.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum six years of experience in academic scheduling, project management, business analysis activities or a combination of equivalent and relevant experience.
• Familiarity with testing methodologies and/or tools to ensure reliability and functionality of systems.
• Advanced knowledge of SQL, excel reporting, data management, and relational databases.
• Experience with administrative coordination and record keeping.
• Experience with student information systems (e.g. ROSI) or equivalent information systems.
• Excellent communication (verbal and written), interpersonal, demonstrated mediation and leadership skills.
• Ability to exercise tact, good judgment and initiative; strong organizational and time management skills.
• Flexibility, initiative, creativity and ability to work well under pressure while managing competing priorities and paying attention to detail is required.
• Demonstrated ability to coordinate with and positively influence a diverse group of staff and faculty members who may have competing interests for time in the schedule and for space needs in order to minimize inter-departmental conflicts.

Assets (Nonessential):

• Experience with Infosilem suite of products, and/or other student scheduling systems, and Degree Explorer is highly desirable.
• Completion of a certificate in business analysis or project management would be considered an asset.
• Experience with scripting in Python or Perl would be considered an asset.

To be successful in this role you will be:

• Adaptable
• Diplomatic
• Efficient
• Meticulous
• Organized
• Persuasive

Closing Date: 05/22/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 15 -- $93,752 with an annual step progression to a maximum of $119,892. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.