Assistant Registrar, Records

Date Posted: 04/11/2025
Req ID: 42501
Faculty/Division: Faculty of Law
Department: Faculty of Law
Campus: St. George (Downtown Toronto)
Position Number: 00012889

Description:

About us:

The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its manylegal clinics and public interest programs. The Faculty of Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity:
The Faculty of Law is committed to providing the highest level of service to students. Members of the student services team share the core values of dedication, professionalism and collaboration. Under the direction of the Registrar, the Assistant Registrar, Records is an integral part of the Records team responsible for overseeing the integrity of the degree granting process and supporting the Faculty of Law in all aspects of the administration of student academic records for the JD Program. Major duties include creating and  maintaining accurate student records, administering the course selection process, managing assignment submission and grade reporting, supervising casual staff during examination periods, responding to student, staff and faculty requests and ensuring high quality of registrarial services for students and other stakeholders.

Your responsibilities will include:

• Creating and updating student records
• Writing routine documents and correspondence
• Coordinating the submission process of student grades/marks
• Running queries to gather data
• Analyzing and writing program scripts to extract, reformat and analyze data
• Implementing plans and process improvements for records administration, registration, enrollment, and exam administration activities
• Verifying and reconciling data errors
• Monitoring student degree progress

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum of four years of recent and related experience maintaining and monitoring student academic records, database administration, and student enrollment activities
• Experience with monitoring undergraduate degree progress, proficient with Degree Explorer or comparable system
• Demonstrated experience updating and maintaining a large number of student records on a computerized system
• Experience advising students on course and credit requirements
• Experience implementing process improvements for registration/records management
• Experience coordinating and overseeing exam activities, processes and timetables
• Experience running queries and writing program scripts using MATLAB/Python/R
• Demonstrated experience with manipulation of data, data management and data analysis
• High level of proficiency with Microsoft Office including Word, Excel, Outlook, PowerPoint
• Demonstrated high proficiency in using Student Information Systems such as ROSI/ACORN and ROSI Express or similar student databases
• Strongorganizational skills and ability to manage competing priorities and deadlines
• Excellent attention to detail with a high level of accuracy
• Ability to deal with sensitive and confidential matters

Assets (Nonessential):

• Knowledge of University of Toronto programs, policies, and procedures and of the overall university structure
• Understanding of law school programs and the legal profession
• Experience with Cognomos course selection software

To be successful in this role you will be:

• Communicator
• Multi-tasker
• Organized
• Procedural
• Self-directed
• Tactful

Closing Date: 04/22/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services
Recruiter: Candace Ferguson

Notes: A detailed job description is available upon request to the Professional Faculties HR Office: pfhr@utoronto.ca

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.