Assistant Registrar and Manager, Admissions & Transfer Credit

Date Posted: 10/24/2024
Req ID: 40313
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Admissions & Student Recruitment
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00057272

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general direction of the Associate Registrar and Director of Admissions & Student Recruitment, the Assistant Registrar and Manager, Admissions & Transfer Credit will play an integral role in supporting campus enrolment goals by ensuring that admissions and transfer credit operations are efficiently and strategically implemented. You will use your expertise and knowledge in admissions and transfer credit to make equitable and accurate decisions reflecting the principles of strategic enrolment management. A collaborative and diplomatic leader, you will direct the activities of a team of admissions and transfer credit professionals and work cooperatively with internal and external stakeholders. Embodying the values of the University of Toronto Scarborough, the incumbent will act as a senior resource in decision making, and promote equity and consistency in application, assessment and transfer credit practices. You will prepare and analyze complex admissions enrolment reports to make data-informed decisions and utilize innovative approaches to enhance productivity. The incumbent will recommend policy changes that bolster enrolment growth and lead projects that strengthen inclusivity and improve service delivery of admissions and transfer credit operations.

Your responsibilities will include:

• Determining logistical details required for the execution of admissions processes.
• Reviewing and assessing admissions applications.
• Verifying student enrollments meet transfer credit rules.
• Interpreting academic regulations, program and degree requirements.
• Fostering cooperative working relationships with a wide variety of internal and external contacts.
• Overseeing day-to-day service delivery requirements and operational needs.
• Analyzing statistical information to inform admissions projections and planning activities.
• Directing the activities of a group of staff-appointed employees all performing a similar function.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum of five (5) years of recent and related experience in admissions and transfer credit assessment.
• Must have supervisory experience, overseeing staff within a unionized post-secondary environment.
• Excellent organization, project management, and communication skills to excel in a highly service-oriented environment.
• Must possess strong interpersonal skills with the ability to work well in a team environment and maintain productive and respectful working relationships with all stakeholders including staff, faculty, students and external stakeholders.
• Demonstrated experience interpreting and complying with applicable collective agreements.
• Proficiency and experience working with financial administration and responsibilities.
• Strong data-driven decision-making skills.
• Ability to use Student Information Systems.
• Experience with CRM tools.
• Advanced proficiency in Microsoft Word, Excel and PowerPoint with the ability to create and manipulate detailed reports in Excel.
• Ability to handle confidential information with tact and discretion; adhering to established policies and procedures.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

To be successful in this role you will be:

• Accountable
• Communicator
• Meticulous
• Multi-tasker
• Problem solver
• Team player

Notes:

• A copy of the full job description is available upon request from the UTSC HR Office.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 11/01/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 15 -- $95,627. with an annual step progression to a maximum of $122,290. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services
Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.