Business Officer (Term)

Date Posted: 05/14/2025
Req ID: 42952
Faculty/Division: Faculty of Arts & Science
Department: Dept of Classics
Campus: St. George (Downtown Toronto)
Position Number: 00004196

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Founded in 1827, the Department of Classics is one of the largest departments of its kind in North America and is internationally renowned for the excellence of its programs. Our diverse faculty study all aspects of the Greek and Roman world and are cross-appointed with multiple departments and centres. Our department is home to the Woodbury Library with its extensive holdings in Greek and Latin, epigraphy and papyrology. We offer unique programs of unusual breadth and intellectual variety in one of the most culturally diverse cities in North America.

Your opportunity:

Under the general direction of the Chair, and with the support of the Graduate and Undergraduate Administrator and the Administrative, Outreach and Communications Assistant to the Chair, the Business Officer is responsible for overseeing the Department of Classics' business and financial administration, including budgeting and payroll management of the Department's operating and research accounts, as well as its facilities and equipment.

Your responsibilities will include:

• Plans, prepares, implements, monitors, corrects, forecasts, analyzes, reconciles, reports, and advises the Chair on the operating budget, grants, awards, and contracts
• Analyzing financial trends and preparing analytical reports, including variance reports, and forecasts to support decision-making; producing complex statistical and/or financial reports
• Planning and overseeing short and long range activities that support financial administration
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements; keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Developing and revising business methods that support administrative workflow and objectives
• Applying established standards when administering academic search activities
• Processing payroll and entering salary and/or personnel information in HRIS
• Serving as a resource to the Chair on scheduling and preparing foractivities/meetings related to the Department's academic, financial, and space and facilities matters

Essential Qualifications:

• Bachelor’s degree in commerce, business, accounting, finance or related disciplines, or an acceptable equivalent combination of education and experience.
• Minimum four (4) years of recent and related experience in business and financial administration, preferably in a post-secondary or research-intensive institution.
• Experience administering a complex work unit with financial management experience including overseeing, planning and preparing complex operating budgets and research grants; forecasting, managing, and analyzing budgets and statistical information; reporting, monitoring and reconciling financial activity and payroll distribution, including preparing financial statements.
• Experience overseeing administrative operations including financial management, human resources administration, and processing financial and payroll transactions.
• Experience maintaining financial and personnel records, the University’s financial/payroll and HR policies, or other similar policies.
• Experience providing research services support, including grant research applications and processes, and grant administration.
• Experience with policies and procedures related to administering Teaching Assistantships (CUPE Unit 1), sessional lecturers (CUPE 3902 unit 3), other collective agreements (e.g. USW).
• Experience working with and providing administrative support to academic leaders and committees (e.g. academic and search committees).
• Experience scheduling, planning, and organizing meetings and special events.
• Advanced skills working in FIS and HRIS, or similar administrative systems.
• Demonstrated advanced skills in Microsoft Office (e.g. Word, Excel, Access, PowerPoint, and Outlook) and databases.
• Intermediate skills with online video/audio conferencing applications (e.g. Zoom, Microsoft Teams).
• Excellent organizational, planning, and time-management skills, with ability to adapt to changing priorities.
• Aptitude for numbers and analyses, be able to multi-task, and has solid problem-solving skills.
• Excellent interpersonal, verbal and written communication skills.
• Demonstrates initiative, tact, and sound judgement in the handling of sensitive and confidential matters.
• Experience supervising administrative staff.

To be successful in this role you will be:

• Efficient
• Motivated self-learner
• Possess a positive attitude
• Resourceful
• Team player
• Thoughtful

Closing Date: 05/26/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term  This is a term position until February 2026.
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 -- $90,056. with an annual step progression to a maximum of $115,169. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.