Business Officer & Payroll Administrator (TERM)

Date Posted: 09/10/2024
Req ID: 39658
Faculty/Division: Faculty of Architecture,Landscape&Design
Department: Daniels Faculty of Arch., Land & Design
Campus: St. George (Downtown Toronto)

Description:

About us:

The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto offers graduate programs in architecture, landscape architecture, urban design, forestry, and visual studies — as well as unique undergraduate programs that use architectural studies and visual studies as a lens through which students may pursue a broad, liberal arts-based education. Its mission is to educate students, prepare professionals, and cultivate scholars who will play a leading role in creating more culturally engaged, ecologically sustainable, socially just, and artfully conceived environments.

The greater Toronto region serves as a dynamic laboratory for both its students and faculty, while the University of Toronto, which year after year ranks among the top universities in the world, provides a wealth of knowledge and expertise that they can draw from. Like Toronto, Daniels students and faculty are incredibly cosmopolitan insensibility, hailing from every part of the world, with their work crossing all sorts of geographic and cultural boundaries. The city’s multicultural networks and international connections make the Daniels Faculty a powerful place to start a career.

Your opportunity:

The Business Services Office is a dynamic team responsible for the Daniels Faculty’s financial administration, payroll administration, academic and general human resources, and procurement.

The incumbent joins a high performance team of professionals that share a strong culture of collaboration, respect and customer service. As part of the team, you will be responsible for a variety of task in financial and payroll administration. This includes, but not limited to review reimbursements, generate financial reports, process payroll and maintain HR records. The incumbent will also act as the first point of contact for faculty’s work study program.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Your responsibilities will include:

• Forecasting, planning and monitoring multiple complex budgets
• Analyzing financial trends and preparing analytical reports and forecasts for management decision making
• Entering salary and/or personnel information in HRIS
• Producing complex statistical and/or financial reports
• Processing and reconciling payroll distribution
• Preparing expense reimbursements
• Liaising with internal contacts to resolve accounting, payroll and/or HRIS processing issues
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements

Essential Qualifications:

• Bachelor's Degree in finance/accounting or acceptable combination of equivalent education and experience
• Minimum four years of recent and related payroll management experience in preparing, processing and reconciling payroll.
• Demonstrated experience in financial management, including forecasting, planning, developing and monitoring complex budgets.
• Experience in financial transactions such as journal entries, expense reimbursements, purchase requisitions, accounts payable and receivable.
• Demonstrated experience processing payroll transactions including maintaining salary and/or personnel information in HRIS.
• Experience preparing or processing casual contracts, sessional lecturer and/or course instructor contracts, and appointed contracts.
• Experience troubleshooting and resolving payroll discrepancies.
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements.
• Experience producing and analyzing complex statistical and/or financial reports
• Knowledge and experience with University of Toronto’s Administrative Management System (AMS), including the Financial Information System (FIS) and Human Resources Information System (HRIS) and Research Information System (RIS), Kronos or similar systems.
• High degree of proficiency with MS Office Suite with emphasis on Excel.
• Demonstrated understanding of financial management procedures, accounting principles and procedures, and an ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations.
• Demonstrated verbal and written communication skills with the ability to professionally communicate complex financial and payroll procedures to administrative staff.
• Excellent problem solving, decision-making and time management skills.
• Solid planning, accounting, financial and analytical skills.
• Ability to foster and maintain effective relationships with all levels of faculty, staff, students, senior administration and external constituents
• Ability to work independently as well as a collaborative team member in a multi-stakeholder environment.
• Professional demeanor with a strong client service orientation.
• Ability to work in a high volume environment that requires multi-tasking on varied duties and an ability to prioritize effectively and work under pressure.

Assets (Nonessential):

• Completion of a recognized accounting program (CPA)

To be successful in this role you will be:

• Communicator
• Decisive
• Meticulous
• Organized
• Proactive
• Problem solver
• Self-directed
• Team player

Closing Date: 10/01/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 13 -- $84,813. with an annual step progression to a maximum of $108,463. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Notes: TERM position: From date of hire to May 30, 2025

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.