Communications Assistant

Date Posted: 02/21/2025
Req ID: 41714
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Admissions & Student Recruitment
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00053725

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the direction of the Communications Officer, you will be responsible for supporting all aspects of future student communications. You will use your strong technical skills to update various recruitment publications including websites, to create collateral that is on-brand and on-message, and support in-person and virtual admissions and student recruitment events. A creative communicator, you’ll be involved in the creation of multi-media assets across a variety of platforms and collaborate with graphic designers, videographers and/or printers. You’ll use your strong writing and editing skills to support outreach efforts to a variety of markets and audiences.

Your responsibilities will include:

• Coordinating tasks for projects and other strategic initiatives with stakeholders.
• Advising on strategies to align print and electronic publications with marketing/communication objectives.
• Creating and editing web pages with interactive media and verifying that links to all related websites are up-to-date.
• Troubleshooting upgrades and improvements to websites.
• Producing promotional and outreach materials.
• Maintaining information on a variety of digital platforms.
• Using the University’s Client Relationship Management Database (CRM), setting up registration forms, emails and surveys for in-person and online events.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years of experience in communications related roles, preferably within post- secondary education and/or with a youth audience.
• Demonstrated experience working with a Client Relationship Management Database (CRM), design software, Mac computer, editing, web design and update tools.
• Demonstrated experience drafting, producing and disseminating marketing/communication materials.
• Demonstrated experience producing print and web-based communication and outreach materials.
• Strong written and verbal communication, organizational and interpersonal skills.
• Attention to detail and accuracy.
• Ability to work independently as well as in a team centered environment.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Demonstrated experience with photography and/or video production is an asset.

To be successful in this role you will be:

• Adaptable
• Communicator
• Organized
• Possess a positive attitude
• Problem solver
• Team player

Notes:

• A copy of the full job description is available upon request from the UTSC HR Office.

• This is a TERM position ending March 2026.

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 03/03/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services
Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.