Coordinator, Research and Professional Development Programs

Date Posted: 04/09/2025
Req ID: 42470
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Obstetrics & Gynaecology
Campus: St. George (Downtown Toronto)
Position Number: 00055593

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

Founded in 1843, the Department of Obstetrics and Gynaecology at the University of Toronto is globally recognized for its role as an influential leader in all dimensions of healthcare for women, trans people, and nonbinary people. Our faculty members generate practice-changing research, improve national standards of care, advance public policy, and prepare the next generations of physician-leaders in the field. With this position, you would be joining a dynamic administrative team who directly facilitate and support the advancement of research, education, and knowledge translation in obstetrics and gynaecology, from a local to a global perspective.

As the Coordinator, Research and Professional Development Programs, you will collaborate with the Vice Chair, Research; the Director of Resident Research; the Director of Faculty Professional Development; and the Director of Continuing Professional Development to support the goals of their respective portfolios. You will serve as the primary administrative contact for faculty members, trainees, and staff colleagues seeking information under these portfolios. You will take the lead in coordinating logistics for major departmental events including Research Day, Faculty Professional Development Day, Interhospital Rounds, and related ad-hoc events. Program administration will include our Summer Investigator Program as well as support for the scholarly activity requirements of our Residency Program. Your outstanding organizational skills, along with your clear, effective and proactive communication, will contribute to the ongoing success of our research and professional development programs.


Your responsibilities will include:

• Keeping organized in a fast-paced setting, with a focus on clear, effective and proactive communication with all stakeholders
• Providing administrative support to several committees, including the Research Committee and the Faculty Professional Development Committee
• Resolving issues within the scope of the role and escalating problems as required
• Ensuring efficient administration of Summer Investigator Program, including application system, coordinating student awards processing, and running Summer Research Rounds
• Proofreading and fact-checking content including keeping well-informed on changes to program requirements, policies, procedures and resources
• Coordinating logistics for major events including Research Day conference, Faculty Professional Development Day, and other ad-hoc events
• Collaborating with university and hospital staff, trainees, faculty, and outside vendors regarding research-related resources and event logistics

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience
• Minimum two years of experience in an administrative role in an academic or health related environment
• Demonstrated experience coordinating tasks, generating reports, and maintaining data and records for multiple projects with competing deadlines in a multi-faceted and complex environment
• Experience with student services including coordinating course evaluations, working with various stakeholders to plan program activities and scheduling, providing detailed information regarding course requirements and programming
• Strong experience supporting event planning, coordination and execution
• Experience with minute-taking, agendas, managing calendars, and supporting committees
• Experience with making minor purchases, collecting and submitting reimbursements, reviewing invoices, and collaborating on cost estimates
• High proficiency with Microsoft Office suite (Excel, Word, PowerPoint and Outlook)
• Exceptional oral and written communication skills
• Ability to work under pressure and set/balance competing priorities
• Demonstrated ability to work independently, showing initiative and good judgement, while also working cooperatively as an effective team member
• Effective project management skills with excellent prioritization and time management skills

To be successful in this role you will be:

• Communicator
• Efficient
• Possess a positive attitude
• Problem solver
• Resourceful

Closing Date: 04/18/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services
Recruiter: Andrea Varicak

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.