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Event Coordinator

Date Posted: 04/11/2025
Req ID: 42503
Faculty/Division: Faculty of Kinesiology & Physical Education
Department: Faculty of Kinesiology & Physical Education
Campus: St. George (Downtown Toronto)
Position Number: 00054361

 

Description:

About us:

The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity https://kpe.utoronto.ca/.

Your opportunity:

Reporting to the Registrar & Assistant Dean, Office of the Vice-Dean Programs, the Event Coordinator will support all events run by the Office of the Registrar and Students Services (ORSS) within the Faculty of Kinesiology and Physical Education. These events include, but are not limited to, graduation receptions, recruitment events, mentor appreciation activities and student services events. The Event Coordinator will coordinate and plan all logistics (for example catering, AV, space etc.) and other arrangements for related events. Under general supervision from the Registrar, the incumbent develops, coordinates and executes events plans, critical paths and materials for all ORSS events. The ideal candidate will be a motivated self-starter with impeccable organizational and planning skills and great enthusiasm and passion for event coordination and planning. You will work as part of a team to deliver these events, both within and outside the University.

Your responsibilities will include:

 

  • Building and strengthening relationships with stakeholders and partners of strategic importance
  • Conceptualizing, organizing and executing event activities
  • Overseeing the implementation of event plans and activities
  • Determining logistical details and activities for events and/or programming
  • Developing content for marketing and/or promotional materials
  • Analyzing client needs and making recommendations on event logistics and options
  • Collaborating on cost estimates
  • Resolving issues that may occur during events and escalating problems as required

 

Essential Qualifications:

 

  • Bachelor's Degree or acceptable combination of equivalent experience
  • Minimum three years of experience in event coordination and logistical planning
  • Minimum three years of experience in planning events with an academic focus, and experience working with students and faculty
  • Strong organizational and time management skills
  • Ability to multitask while adhering to strict guidelines
  • Strong problem-solving skills; high level accuracy and attention to detail
  • Excellent communication (written and oral); excellent interpersonal skills
  • Demonstrated computer skills, including advanced skills in Word, Excel, Access, PowerPoint, and Content Management.


To be successful in this role you will be:

 

  • Diligent
  • Multi-tasker
  • Organized
  • Problem solver
  • Resourceful
  • Team player

 

Note: This is a hybrid position that requires on-site presence three days per week, with additional days on-site as needed, depending on event requirements.

 

Closing Date: 04/23/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time - Some evening and weekend work will be required.
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Registrarial Services
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.


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