Events Coordinator

Date Posted: 06/23/2025
Req ID: 43788
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)
Position Number: 00054406

Description:

About us: 

The Leslie Dan Faculty of Pharmacy at the University of Toronto is Canada’s top faculty of pharmacy and is ranked among the top in the world. We bring together Canada’s leading scientists, researchers, and educators in the heart of Toronto’s innovation and health research ecosystem. We advance professional pharmacy practice and pharmaceutical science through world-leading education and research and are recognized worldwide for our outstanding scholarship, ingenuity, creativity, and impact.

Our faculty, students, staff, and alumni come together to create a vibrant, collaborative environment rich with possibilities. We are at the forefront of redefining pharmacy’s impact in health care and developing the capacity of pharmaceutical science to pinpoint better therapeutic targets, create new ways of building medications, and ensure medication use is safe and effective.

We are committed to achieving inclusive excellence and fostering an environment where each member of our community can achieve their full potential.

Learn more: www.pharmacy.utoronto.ca 

Your opportunity:

Reporting to the Manager, Alumni Relations, the Event Coordinator plays a major role in delivering high quality and professional events.  The successful candidate will work closely with units across the faculty including Advancement, Facilities, Dean’s office and education program staff to oversee all event logistics including collaborating on cost estimates, catering, room bookings and other facilities needs, including audio visual requirements.

Acting as the first point of contact, the Event Coordinator is responsible for conceptualizing, organizing and executing event activities adhering to Leslie Dan Faculty of Pharmacy policies and procedures; coordinating the schedule for program and event calendars and determining logistical details and activities for events and/or programming, . The position will be responsible for resolving issues that may occur during events and escalating problems as required. Conducting post-event evaluation, analysis and recommendations for changes. Coordinating the preparation and distribution of promotional/outreach materials. Maintaining information on digital platforms and in databases as well as generating reports

Your responsibilities will include: 

• Building and strengthening relationships with stakeholders and partners of strategic importance.
• Conceptualizing, organizing and executing event activities.
• Overseeing the implementation of event plans and activities.
• Developing content for marketing and/or promotional materials.
• Providing some care to prevent physical or emotional injury or harm.
• Collaborating on cost estimates.
• Directing the activities of casual staff.

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum three years related experience with event planning and all aspects of event production, including creating schedules, collaborating on cost estimates & briefing documents
• Experience motivating and guiding volunteers as well as soliciting and building relationships with vendors.
• Excellent computer skills, including strong proficiency in MS Office, databases, and website and content management systems, design & presentation software.
• Excellent communication (verbal and written) skills
• Excellent demonstrated interpersonal skills, judgment, tact
• Superior organizational and problem solving skills
• Strong public relations skills, relationship building and maintaining
• Ability to conceptualize and deliver events that meet strategic goals
• ability to manage a variable and changing workload involving multiple projects & priorities
• Demonstrated initiative and reliability
• Experience disseminating information via social media and maintaining and updating information on digital platforms
• Ability to maintain an events budget
• Ability to work a flexible schedule which allows for after hours events and meetings is a must
• Ability to lift, carry, or hold weight more than 25 lbs

Assets (Nonessential):

• Familiarity with the the University of Toronto, as well as general knowledge of post-secondary education system.

To be successful in this role you will be:

• Communicator
• Cooperative
• Organized
• Possess a positive attitude
• A problem solver
• Resourceful

Notes:

• This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.
• This is a term position for duration of 14 months 

Closing Date: 07/15/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full Time (8:45 AM - 5:00PM). Occasional weekend and evening availability may be required
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Dilini Perera

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.