Faculty Engagement and Academic Affairs Officer

Date Posted: 09/23/2024
Req ID: 39761
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Psychiatry
Campus: St. George (Downtown Toronto)
Position Number: 00056817

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

As one of the largest Departments of Psychiatry in the world, we serve as a catalyst for progress, mobilizing partners and resources to improve the outcome of those living with mental illness. We strive to provide the best care to today’s patients and to transform the understanding and treatment of mental illness and addiction for the patients of tomorrow.

As the Faculty Engagement and Academic Affairs Officer, you will play a key role in supporting our faculty members throughout their academic careers, from recruitment and reviews to development and senior promotions. This role requires a blend of project management, policy implementation, and stakeholder engagement to drive key initiatives within the department.

In this highly collaborative position, you will be responsible for managing the administrative processes related to academic promotions, providing committee support, and leading projects that enhance faculty engagement. You will work closely with internal and external partners to improve operations and elevate the faculty experience.Relying on your strongcommunication and analytical skills, you will build and maintain department relationships with faculty, senior leadership, and other stakeholders, and ensure accuracy in the application of university policies, while striving to continually find ways to raise the stature of our faculty and department.

Your responsibilities will include:

• Implementing project initiatives by executing tasks, building stakeholder relationships, and ensuring best practices
• Overseeing project cycles, tracking progress, verifying documentation, and recommending process improvements
• Managing the clincial/MD promotions process, including dossier preparation, document verification, and compliance with standards
• Implementing process improvements for academic activities based on feedback and evaluation
• Preparing reports, summaries, and data to support promotions and projects
• Providing committee support, including scheduling meetings, developing agendas, taking minutes and following up on action items
• Offering guidance on academic policies, best practices, and committee procedures
• Coordinating communications and ensuring decisions are implemented and tracked effectively

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five years' relevant experience in academic administration, particularly in faculty promotions and supporting senior level committees
• Strong project management skills, with demonstrated experience implementing complex projects
• Experience working with and advising senior leadership on academic policies and best practices
• Experience supporting and coordinating departmental academic searches and reviews
• Advanced proficiency in MS Office Suite
• Excellent written and verbal communication skills, with the ability to draft correspondence and reports with minimal supervision
• Strong interpersonal and organizational skills, with a superior customer service orientation
• Proven ability to manage multiple priorities and demands, while maintaining high attention to detail and meeting deadlines
• Experience maintaining and updating administrative processes
• Ability to concisely summarize information from multiple sources
• A proven commitment to equity, diversity, and inclusivity

Assets (Nonessential):

• Familiarity with Temerty Faculty of Medicine and affiliated hospital policies and procedures
• Experience working with Laserfiche and FOCUS

To be successful in this role you will be:

• Accountable
• Communicator
• Insightful
• Meticulous
• Organized

Closing Date: 10/02/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Amanda Di Fonzo

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.