Finance & Payroll Assistant

Date Posted: 07/08/2025
Req ID: 43436
Faculty/Division: Faculty of Arts & Science
Department: Dept of Ital Span Port & Lat Am Studies
Campus: St. George (Downtown Toronto)
Position Number: 00057847

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.


Your opportunity:

The newly amalgamated Department of Italian, Spanish, Portuguese, and Latin American Studies is a dynamic and inclusive community of scholars dedicated to exploring the literatures, cultures, and languages of Italophone, Lusophone, and Hispanophone communities around the globe. Located in Toronto—a city with vibrant and well-established communities from these linguistic and cultural backgrounds, the Department serves as a important bridge between the University and the diverse populations it represents. It offers four undergraduate programs and graduate programs in both Spanish and Italian. As part of the University of Toronto, one of the world’s foremost institutions for teaching and research, the Department benefits from exceptional campus resources, including a world-class library system with outstanding collections that support our areas of study and scholarship.

Reporting to the Department Manager, the Finance and Payroll Assistant will act as the first point of contact for general enquiries, and supports the team by reviewing and processing invoices, expense reimbursements and payroll. The incumbent will apply the University Guide to Financial Management and other applicable policies, agency and regulatory requirements to verify the accuracy and completeness of information and reconcile both salary and non-salary expenses.

Your responsibilities will include:

• Applying the generally accepted accounting principles to all financial tasks
• Monitoring, recording, reconciling and/or reporting on trust accounts
• Preparing and/or processing journal entries
• Generating standard financial reports
• Processing expense reimbursements
• Keeping well-informed on key University and sponsor policies and trends
• Identifying and resolving individual financial discrepancies
• Liaising with clients and vendors to resolve minor complaints and address issues

Essential Qualifications:

• Advanced College Diploma (3 years) in Accounting or acceptable combination of equivalent experience.
• Minimum three years of demonstrable experience in the financial administration of operating and grant accounts.
• Experience in processing purchasing orders in CAD and foreign currency
• Experience using a range of enterprise systems including: FIS, HRIS, Usource, ERDD, MS Outlook, Excel, Sharepoint, OneDrive.
• Experience working with digital files; maintaining digital filing system and uploading documents in SAP in a paperless office.
• Experience with processing payroll; liaising with internal & external contacts to resolve payroll and/or HRIS processing issues.
• Experience processing accounts payable/receivable, payroll, and expense claims according to the University Guide to Financial Management and HR policies.
• Experience monitoring, recording, reconciling and/or reporting on funding accounts for grants and operating accounts
• Experience verifying supporting documentation of all FIS and HRIS entries are attached to financial records before processing.
• Experience handling sensitive and/or confidential information.
• Experience identifying and resolving individual financial and payroll discrepancies
• Experience liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Strong attention to detail with the ability to identify, analyze, and resolve discrepancies

Assets (Nonessential):

• Experience administering NSERC and CFI is an asset.
• Familiarity with payroll processing for USW casuals, CUPE U1, CUPE U3, and CUPE U5.

To be successful in this role you will be:

• Accountable
• Diligent
• Efficient
• Meticulous
• Organized
• Proactive
• Problem solver
• Resourceful

Closing Date: 07/17/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit
Recruiter: Sara Tavares

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.