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Finance & Procurement Assistant - Casual

Date Posted: 11/25/2024
Req ID: 40779
Faculty/Division: Faculty of Dentistry
Department: Faculty of Dentistry
Campus: St. George (Downtown Toronto)

About us:
Exciting new advances and global challenges are radically reshaping the field of dentistry. Our vision at the Faculty of Dentistry at the University of Toronto is to not just address and respond to these changes – but to thoughtfully and conscientiously shape the field of the future.
 
With our robust and comprehensive educational training programs (DDS, MSc, PhD degrees, IDAPP and other specialty programs), our emphasis on community outreach and care, and our internationally known and interdisciplinary research mission, the Faculty of Dentistry at the University of Toronto continues to earn its reputation as one of the top dental schools in North America. Throughout more than 140 years of dental education -- the oldest, largest and most comprehensive training program in Canada -- we have striven to graduate the highest quality of students while providing the public the highest standards of care.
 
We are driving by our vision to improve health by advancing dentistry through inspired leadership, innovation, and excellence in education, research and practice.
 
Your opportunity: 
Reporting to the Director, Finance & Procurement, this role will support the financial and procurement processes at the Faculty of Dentistry, while providing exceptional service with every interaction. Responsibilities include: preparation of purchase orders, processing of expense reimbursements and invoices, journal entries, reconciliation of FIS accounts, and P-card administration, ensuring compliance with University's financial guidelines and procedures. Your strong financial acumen coupled with your high caliber organizational and multi-tasking skills will be essential to your success in this role.
 
Your responsibilities will include:
 
  • Processing account invoices (accounts payable and receivable)
  • Reconciling financial documentation and accounts including purchasing cards statements
  • Preparing, processing and recording journal entries
  • Processing expense reimbursements
  • Preparing and recording deposits on a regular basis
  • Supporting purchasing activities including preparing purchase orders
  • Maintaining a detailed filing system
  • Acting as a first point of contact for purchasing enquiries
  • Providing detailed information on processes, policies, and procedures
 
Qualifications:
 
Essential Qualifications:
 
  • Advanced College Diploma (3 years) with an emphasis on accounting or business or an equivalent combination of education and experience.
  • Minimum three years in a financial administrative support area.
  • Experience processing financial transactions.
  • Experience interpreting and applying financial policies and guidelines, and procurement policies and guidelines.
  • Demonstrated understanding of financial management procedures, accounting principles and procedures, and an ability to accurately interpret and apply guidelines, procedures and regulations.
  • High level of proficiency with SAP (FIS, HRIS, Logistics), Windows, MS Office (Word and Excel) and Filemaker.
  • Excellent interpersonal skills, with the ability to communicate effectively both orally, and in writing, with various levels of university staff.
  • Ability to work under pressure, problem solve, respond to changing priorities, and prioritize work to meet deadlines.
  • Proven ability to use discretion and sound judgement while dealing with confidential material.
  • Excellent organizational, multi-tasking and time management skills.
  • High level of attention to detail and accuracy.
  • Teamwork skills to work collaboratively as a part of a team.
 
Assets (Nonessential):
 
  • Related experience in a university environment preferred.
  • Knowledge of MS Access and Tableau preferred.
 
To be successful in this role you will be:
 
  • Meticulous
  • Multi-tasker
  • Organized
  • Proactive
  • Problem solver
  • Team player
 
Please submit all applications (Resume & Cover Letter) to Human.Resources@dentistry.utoronto.ca with the subject line "Finance & Procurement Assistant Casual". Thank you for your interest in joining our team. Only those candidates who meet our criteria will be contacted.
 
Note: Hours of work for this position is 8:45AM to 5:00PM Monday to Friday

Closing Date: 12/13/2024, 11:59PM ET
Employee Group: USW Casual
Appointment Type: Casual - Less than 6 months in duration ​​​​​​
Hourly Rate: $35.81

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.


Job Segment: Accounts Payable, Accounts Receivable, Procurement, Administrative Assistant, Equity, Finance, Operations, Administrative

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