Finance and Grant Administrator

Date Posted: 09/24/2024
Req ID: 39851
Faculty/Division: Faculty of Pharmacy
Department: Faculty of Pharmacy
Campus: St. George (Downtown Toronto)
Position Number: 00056616

About us:

The Biomanufacturing Hub Network (BioHubNet) is an immersive talent development program aimed at producing industry-ready, highly qualified personnel (HQP) in the biomanufacturing sector through comprehensive training initiatives with deep industry engagement. BioHubNet has been recently awarded $18.9 million in federal funding. BioHubNet is committed to delivering state-of-the-art training crucial for Canada’s future in biomanufacturing and pandemic preparedness. It offers tailored training programs drawing on the collective expertise of academia, industry, hospitals, and not-for-profit organizations. The core of the BioHubNet model is industry-led and industry-relevant credentialed training to meet the skills needed in the biomanufacturing sector combined with experiential learning through internships and residencies. BioHubNet will provide training to a diverse range of HQP, including clinical associates, post-doctoral fellows, graduate students, technicians, focusing on three key thematic areas: ENGAGE – microcredential courses (open to those in industry as well); EXPERIENCE – experiential learning; EQUIP – entrepreneurial training, all of which will be pursued with attention to EQUITABLE opportunities.

Through BioHubNet’s training, HQP will be better equipped for careers in biomanufacturing and the life sciences ecosystem more generally.

Your opportunity:

Reporting to the Director, BioHubNet, and working closely with the Director, Strategy & Partnership at PRiME, the Finance & Grant Administrator will be responsible for supporting the financial management for BioHubNet and PRiME, which includes a portfolio of training program funding, operating accounts, contracts and restricted accounts. The incumbent provides business administrative support, prepares the forecast and budget plans, detailed analysis of variances, prepares regular data monitoring analysis for senior management decision making. The Finance & Grant Administrator, ensures that business transactions are aligned with the general accepted accounting principles, the University’s financial and purchasing guidelines, as well as the Faculty’s funding rules.

Your responsibilities will include:

• Processing financial transactions and payroll and preparing purchase orders and expense reimbursements
• Working with MITACs and partners (industry, academia, government) to process payments and manage funds across institutions
• Forecasting, planning and monitoring multiple complex budgets; and Analyzing financial trends and preparing analytical reports and forecasts for management decision making
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Interpreting and applying policies and procedures when making independent decisions
• Applying the generally accepted accounting principles to all financial tasks and applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Resolving issues within the scope of the role and escalating problems as required

Essential Qualifications:

• Bachelor's Degree in Accounting or Business Administration or an acceptable combination of equivalent education and experience
• Minimum five years of recent and related experience with financial analysis and reporting in a complex fast-paced educational institution
• Experience with FIS/RIS/HRIS systems as well as complex spreadsheets
• Proven experience with compiling, researching, investigating and analyzing financial information and making recommendations based on outcome of analyses
• Demonstrated experience and knowledge working directly with granting agencies (including MITACS, NSERC, CFI), and interpreting/applying granting agency rules and regulations
• Experience overseeing, planning and preparing complex budgets, forecasting and statistical information; monitoring and reconciling financial activity and payroll distribution and report generation, including preparing financial statements
• Experience overseeing all financial transactions (revenue and expenditures) against operating budgets and research grant accounts
• Experience processing financial transactions
• Demonstrated commitment to equity, diversity, inclusion and the promotions of a respectful and collegial learning and working environment
• Demonstrated strong knowledge of general accounting principles and procedures
• Strong organizational and time-management skills, with the ability to multi-task and adapt to changing priorities
• Highly developed computer skills including advanced proficiency with Excel, Word, and accounting software
• Excellent communication skills (oral and written), with the ability to explain financial concepts and procedures to Principal Investigators, trainees, research and administrative staff
• Demonstrated ability to exercise a high level of confidentiality, professionalism, good judgement, initiative, tact and discretion
• Excellent interpersonal and customer services skills and attention to detail; Experience working with Restricted funds

Assets (Nonessential):

• Financial and administrative experience in the University of Toronto
• Completion of a recognized professional program (e.g. CPA) is preferred.

To be successful in this role you will be:

• Accountable
• Diligent
• Meticulous
• Multi-tasker
• Organized
• Resourceful

Notes:

• This is a term position for 4 years. 
• This role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 10/09/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Grant - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 -- $90,056. with an annual step progression to a maximum of $115,169. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.