Financial & Payroll Officer

Date Posted: 02/20/2025
Req ID: 41726
Faculty/Division: Faculty of Arts & Science
Department: Dept of Astronomy and Astrophysics
Campus: St. George (Downtown Toronto)
Position Number: 00022005

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The David A. Dunlap Department of Astronomy & Astrophysics is actively engaged in a wide range of observational and theoretical research and offers Master of Science and Doctor of Philosophy degrees, as well as a wide range of graduate and undergraduate courses. Together with our sibling units, the Canadian Institute for Theoretical Astrophysics (CITA) and the Dunlap Institute for Astronomy & Astrophysics, there are close to 100 faculty members, post-doctoral fellows and graduate students here that make up a lively and diverse atmosphere in research, teaching and outreach. Our graduate students come to Toronto from around the world with a wide range of academic backgrounds.

Your opportunity:

Under the supervision of the Department’s manager, you will be responsible for the finance, payroll, and procurement functions of the Department. This role is crucial to the daily operations of the unit. You should be proficient with FIS, HRIS, Usource, and ERDD. You must have demonstrable experience in reconciling the University of Toronto’s month-end financial statements. Additionally, you should be able to work independently and reliably, with strong skills in MS Outlook, SharePoint, OneDrive, and Excel. You will be expected to apply the University of Toronto’s finance, payroll, and administrative policies. Your experience in these areas makes you a valuable asset to the department.

Your responsibilities will include:

• Applying the generally accepted accounting principles to all financial tasks
• Monitoring, recording, reconciling and/or reporting on trust accounts
• Preparing and/or processing journal entries
• Generating standard financial reports
• Processing expense reimbursements
• Keeping well-informed on key University and sponsor policies and trends
• Identifying and resolving individual financial discrepancies
• Liaising with clients and vendors to resolve minor complaints and address issues

Essential Qualifications:

• Advanced College Diploma (3 years) in Accounting or acceptable combination of equivalent experience.
• Minimum three years of demonstrable experience in the financial administration of operating and grant accounts.
• Experience in processing purchasing orders in CAD and foreign currency
• Experience using a range of enterprise systems including: FIS, HRIS, Usource, ERDD, MS Outlook, Excel, Sharepoint, OneDrive.
• Experience working with digital files; maintaining digital filing system and uploading documents in SAP in a paperless office.
• Experience with processing payroll; liaising with internal & external contacts to resolve payroll and/or HRIS processing issues
• Experience processing accounts payable/receivable, payroll, and expense claims according to the University Guide to Financial Management and HR policies.
• Experience monitoring, recording, reconciling and/or reporting on funding accounts for grants and operating accounts
• Experience verifying that supporting documentation of all FIS and HRIS entries are attached to financial records before processing.
• Experience handling sensitive and/or confidential information.
• Experience identifying and resolving individual financial and payroll discrepancies
• Experience liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
• Strong attention to detail with the ability to identify, analyze, and resolve discrepancies

Assets (Nonessential):

• Experience administering NSERC and CFI is an asset.
• Familiarity with payroll processing for USW casuals, CUPE U1, CUPE U3, and CUPE U5.

To be successful in this role you will be:

• Accountable
• Diligent
• Efficient
• Meticulous
• Organized
• Proactive
• Problem solver
• Resourceful

Note:

• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 02/28/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.