Financial Administrator

Date Posted: 04/25/2024
Req ID: 37129
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Business Development
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00056381

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Business Development provides the following services:

• Academic Printing and Custom Publishing Services
• Retail & Conference Services
• Food and Beverage Services
• TCard Services
• Internal Events Services
• Miller Lash House Services

The department also manages the relationship with the U of T Bookstore and the N'sheemaehn Child Care Centre on campus.

Our department is broad in scope and our collective goal is to provide quality services that satisfy the multi-faceted needs of our, students, faculty, staff and external clients. We continually evaluate the effectiveness of our existing services, makes changes as required, and look for new business opportunities and services that can contribute to life at UTSC.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the direction of the Financial Officer, you will be responsible to provide financial support for the Business Development portfolio including Food and Beverage Services and Retail and Conference Services. You will apply the University's Guide to Financial Management for accounts payable and receivable processing, monitoring and reconciling accounts and expenditures, comparing forecasted figures to actual expenditure, identifying and resolving data discrepancies, preparing budget variance reports, and providing advice and data to support the development of business cases and analytics for department initiatives.

Your responsibilities will include:

• Applying the generally accepted accounting principles to all financial tasks
• Recording detailed transactions for many accounts
• Verifying that supporting documentation is attached to financial records before processing in FIS
• Liaising with clients and vendors to resolve minor complaints and address issues
• Generating standard financial reports
• Providing advice and data to support the development of business cases and analytics for departmental initiatives
• Maintaining attendance records
• Identifying and resolving individual financial discrepancies

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum three years of related work experience performing financial responsibilities
• Must have demonstrated commitment to service excellence and ability to deal directly with staff at all levels of the organization, contractors, and vendors
• Demonstrated experience generating standard financial reports, updating and maintaining financial databases, and compiling and manipulating financial data for reports, charts, etc.
• Demonstrated experience reconciling, accounts payable/receivable, compiling data for budget forecasting, identifying and resolving discrepancies and comparing actuals against forecasted figures
• Effective interpersonal and communication skills (written and verbal), problem solving and organizational skills
• Strong computer skills with experience in Microsoft Word, Outlook, Excel, Power Point, SharePoint and Financial Information Systems
• Must be able to multi-task, meet deadlines, and exercise accuracy and attention to detail
• Must possess tact, diplomacy, sound judgement, and a positive and professional attitude
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

• Familiarity with University policies, rules, regulations and guidelines
• Familiarity with the University of Toronto’s Guide to Financial Management, policies, and procedures

To be successful in this role you will be:

• Accountable
• Cooperative
• Efficient
• Multi-tasker
• Possess a positive attitude

Notes:

• A full job description is available upon request from the UTSC HR Office.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 05/06/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Ancillary Operations 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 10 -- $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit
Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.