Financial Administrator

Date Posted: 06/09/2025
Req ID: 43381
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Department-Management
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00041842

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

UTSC Management is a world leader in providing business education that is heavily influenced by experiential learning and internationalization. The goal of UTSC Management is to create opportunities for our students to learn and experience leadership by applying the latest management theory to real-world problems both inside and outside the classroom.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general direction of the Assistant Director, Operations and Finance, the Financial Administrator is responsible for a variety of finance and accounting assignments within the Department of Management. The incumbent is responsible for general accounting, analysis and financial reporting as well as the administration of research funds and purchasing activities for the Department. The incumbent is responsible for monitoring project and program accounts, reconciling accounts, recording detailed transactions, including payroll, for many accounts, including payroll, identifying and analyzing data discrepancies and taking necessary actions to correct errors, generating standard financial reports, providing advice and data to support the development of business cases and analytics for departmental initiatives, analyzing processes and recommending changes based on understanding of financial priorities, preparing budget variance reports and monitoring, recording, reconciling and/or reporting on funding accounts for research agreements.

The incumbent works closely with the Assistant Director and faculty to ensure business transactions are aligned with generally accepted accounting principles, the University’s financial, research and purchasing policies and guidelines. The incumbent brings a strong understanding of financial management, analysis and auditing, and a high degree of professionalism and customer service to facilitate the achievement of departmental goals.

Your responsibilities will include:

• Monitoring, recording, reconciling and/or reporting on funding accounts for research and other funding agreements, various business areas, projects and/or programs
• Identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Generating standard financial reports, including preparing budget, forecast and budget variance reports
• Preparing, auditing, and reconciling expense reimbursements and facilitating spending approvals
• Analyzing processes and recommending changes based on understanding of financial priorities
• Liaising with internal and external contacts to facilitate purchasing and/or procurement processes
• Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements

Essential Qualifications:

• Bachelor’s Degree in Accounting or Finance or acceptable combination of equivalent experience.
• Minimum three (3) years of related finance administration and accounting experience required.
• Advanced mathematical and Microsoft Excel skills; VLook Up, What-if statements, Pivot table knowledge is required.
• Understanding of budgeting procedures is required.
• Excellent (oral and written) communication skills and interpersonal skills with a strong service orientation.
• Must have effective problem solving ability and understanding of Generally Accepted Accounting Principles.
• Demonstrated ability to exercise tact, good judgment, diplomacy and confidentiality in all matters.
• Must be able to stay organized, prioritize and meet deadlines; and exercise accuracy and attention to detail.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience working in an academic department in a post-secondary environment is an asset.
• Knowledge of the University’s Guide to Financial Management and Administrative Management System (AMS) are assets.
• Experience with university department budgeting procedures (costing units, general ledgers, etc.) preferred.

To be successful in this role you will be:

• Accountable
• Goal oriented
• Meticulous
• Multi-tasker
• Organized
• Team player

Notes:

• This is a one (1) year term opportuinity until August 2026.
• A full job description is available upon request from the UTSC HR Office.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 06/17/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.