Financial Administrator

Date Posted: 07/11/2025
Req ID: 44223
Faculty/Division: Temerty Faculty of Medicine
Department: Division of Comparative Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00045147

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors

Your opportunity:

The Division of Comparative Medicine administers the animal care program for the Faculty of Medicine and ensures the DCM training program, in conjunction with the UofT Animal User Training Committee, is in compliance with provincial regulations, national standards and guidelines and institutional policies. Its mission is to provide an excellent animal care program built on professional dedication to animal welfare and to support the research endeavor by serving as an important resource of in-vivo expertise and best practices.

As Financial Administrator, you will play a pivotal role in the efficient operation and sustainability for the Division of Comparative Medicine’s Animal Care program. The administrator processes and maintains financial records while undertaking a range of financial reporting, analysis, budgeting and administrative tasks. Your extensive financial background combined with your solid organizational, analytical and critical thinking skills will be key to your success in this role.


Your responsibilities will include:

• Processing payroll, maintaining employee records in HRIS and liaising with internal contacts to resolve accounting , payroll and/or HRIS processing issues
• Processing expense reimbursements, accounts receivable and payable and reconciling accounts
• Processing client building information using department-specific census and billing software to ensure accurate reporting, invoicing, and maintenance associated reports
• Monitoring departmental budgets and payroll distribution reports to ensure expenditures remain within budgeted allocations and are on time
• Generating standard financial reports (i.e. preparing budget variance report) including identifying and analyzing data discrepancies and taking necessary actions to correct errors
• Providing advice and data to support the development of business cases and analytics for departmental initiatives
• Verifying that provisions of applicable collective agreement and/or policies are applied appropriately
• Directing the activities of a USW staff member

Essential Qualifications:

• Advanced College Diploma (3 years) in Accounting/ Finance or acceptable combination of equivalent experience.
• Minimum three years of financial/accounting experience, preferably in a university or hospital setting
• Demonstrated experience processing a high volume of financial transactions such as expense reimbursements, accounts receivable/payable, and account reconciliations
• Demonstrated experience processing payroll transactions
• Experience analyzing financial information and assisting with budgets and financial reports
• Demonstrated experience working with financial management procedures and accounting principles and procedures with an ability to accurately interpret and apply guidelines, procedures and regulations in a variety of situations
• Demonstrated ability to analyze budget forecasts and critically evaluate resources and related data
• Advanced technical proficiency with MS Office Suite, Financial Information System (FIS), Human Resources Information System (HRIS), Research Information System (RIS), or similar systems
• Demonstrated experience interpreting collective agreements
• Experience supervising staff
• Strong understanding and application of the generally accepted accounting principles
• Excellent communication (written and verbal) and interpersonal skills
• Demonstrated problem-solving and strong organizational skills
• Ability to exercise good judgment, tact and confidentiality
• Ability to anticipate demands/pressures of assignments and adapt accordingly to meet critical deadlines

Assets (Nonessential):

• Experience processing payroll for CUPE employees
• Experience working with unique software related to census, accounting and billing

To be successful in this role you will be:

• Efficient
• Meticulous
• Multi-tasker
• Organized
• Problem solver
• Team player

Closing Date: 07/25/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit
Recruiter: Sharon Hung

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.