Financial Assistant, Business Administration

Date Posted: 04/30/2025
Req ID: 42727
Faculty/Division: Faculty of Arts & Science
Department: Office of Budget, Planning and Finance
Campus: St. George (Downtown Toronto)

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences, and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflects the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Planning, Budget & Finance Office provides strategic and operational advice on the financial and budget management of the Faculty, as well as internal institutional and Faculty research data and business support services to all of the Faculty’s units. The Office models, plans, and implements the Faculty’s operating budget and provides Faculty-wide support and advice on the management of research, restricted and trust funds; financial analyses and forecasting; strategic planning and budget analysis; policy compliance and develops and delivers finance and business training seminars for A&S academic administrators and administrative staff.

Your opportunity:

Under the general direction of the Supervisor, Payroll & Accounting Services, the incumbent will be responsible for reviewing financial documentation received from administrative units across the Dean’s office and from academic units within the Faculty of Arts & Science. The incumbent will review these submissions for compliance with all applicable University policies and guidelines. These may pertain to travel and reimbursable expenses, procurement, accounts payable and payroll. This position will have close interaction with senior leaders across the Faculty of Arts and Science, to coordinate requirements for additional information or supporting documentation needed to expedite the processing of financial, procurement and payroll transactions.

Your responsibilities will include:

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Monitoring, recording, reconciling and/or reporting on accounts
• Collecting, submitting, processing, and auditing expense reimbursement claims
• Providing advice and data to support the development of business cases and analytics for departmental initiatives
• Identifying and resolving individual data anomalies and discrepancies
• Verifying that FIS and HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
• Serving as a resource to others by providing (non-supervisory) job-related guidance

Essential Qualifications:

• Bachelor's Degree in a recognized accounting program or an acceptable combination of education and experience.
• Minimum three years of recent and related experience with financial accounting and payroll accounting in a postsecondary education or research-intensive institution.
• Demonstrated experience with SAP-based system and with the University’s Financial Information System (FIS) and Human Resources Information System (HRIS).
• Experience applying rulesand procedures of the University of Toronto, Guide to Financial Management and the Ontario Broader Public Sector (BPS) Procurement Directive.
• Experience working with general accepted accounting principles.
• Advanced skills with Microsoft Excel.
• Intermediate skills with Microsoft Office 365 (e.g. Word, PowerPoint, Outlook, Access, SharePoint, Teams).
• Strong analytical skill with an aptitude for details.
• Strong organizational and time-management skills, with the ability to multi-task and adapt to changing priorities.
• Ability to work with complex and/ or technical information (e.g. financial statements).
• Excellent communication (verbal and written) and interpersonal skills.

Assets (Nonessential):

• Financial and administrative experience with the Faculty of Arts and Science.

To be successful in this role you will be:

• Accountable
• Approachable
• Diplomatic
• Patient
• Resourceful
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 05/08/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 11 -- $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.