Financial Assistant

Date Posted: 03/24/2025
Req ID: 42233
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Biological Sciences
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00034166

Description:

About us:
 

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The department of Biological Sciences at the University of Toronto Scarborough (UTSC) pursues detailed knowledge of the natural world, effective management of natural resources, novel technologies and medical techniques. The department of Biological Sciences is comprised of faculty who are innovative researchers and engaging teachers that make important contributions to society. The Department fosters research and teaching partnerships, along with Co-op programs to create exciting opportunities for hands-on learning and outstanding scholarship at the vibrant, diverse and expanding campus that is UTSC.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Reporting to the Manager, Operations and Finance, the Financial Assistant works as part of a dedicated team to support the day-to-day operational needs of the department. This role requires applying a strong understanding of generally accepted accounting principles and meticulous attention to detail. The Financial Assistant will be responsible for preparing and submitting expense reimbursements and payroll records, as well as maintaining a database of fixed assets. In addition, this position will monitor, record transaction details, and reconcile budget accounts, as well as funding accounts (including grants).

Your responsibilities will include:

• Applying the generally accepted accounting principles to all financial tasks
• Checking that proper approvals are obtained prior to processing transactions
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Preparing and/or processing journal entries
• Generating standard financial reports
• Processing expense reimbursements
• Identifying and resolving individual financial discrepancies
• Responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of recent and related financial and payroll experience, preferably in a university environment.
• Experience processing and reconciling financial, accounts payable and receivable, and payroll records.
• Experience preparing standard financial reports and maintaining financial files.
• Experience processing expense reimbursements.
• Experience maintaining databases and producing reports.
• Experience monitoring and reconciling budget and research grants.
• Advanced working knowledge of MS Office suite of products: Excel, Word, PowerPoint; Adobe Acrobat.
• Advanced working knowledge with HRIS and FIS or other related financial and payroll systems.
• Demonstrated working knowledge of databases and producing reports.
• Excellent verbal and written communication skills.
• Strong analytical, problem solving, organizational skills and planning ability, ability to pay meticulous attention to detail.
• Excellent organizational and time management skills with the ability to meet multiple deadlines.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience supporting an academic department with administrative and financial functions.

To be successful in this role you will be:

• Accountable
• Meticulous
• Multi-tasker
• Problem solver
• Team player

Notes

• A copy of the full job description is available upon request from the UTSC HR Office.

Closing Date: 04/10/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.