Financial Assistant

Date Posted: 06/06/2025
Req ID: 43338
Faculty/Division: Faculty of Arts & Science
Department: Department of Art History
Campus: St. George (Downtown Toronto)
Position Number: 00058010

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Founded in 1934, the Department of Art History has an international reputation for scholarly excellence. A curriculum designed around breadth, rigour, and pedagogical effectiveness has made us the largest art history department in North America by undergraduate program enrolments and a leader in reinventing art history education. The Department’s vibrant academic community, extensive library resources, and numerous connections with Toronto’s art world make it a preeminent place to explore the art of societies across history.

Your opportunity:

The Financial Assistant will provide financial and administrative support for the University of Toronto-France Art History Partnership (https://arthistory.utoronto.ca/france-partnership). This program creates immersive experiential learning opportunities in France for U of T students, brings distinguished French scholars to Toronto, and supports international graduate student exchanges.

Reporting to the Chair, with supervision from the Business Officer, the incumbent will be a central resource to the Partnership for a range of financial and administrative processes such as planning logistical arrangements for visiting scholars, supporting expense reimbursements, recording detailed transactions for financial accounts, and processing financial documentation. This role will also support the Business Officer in setting up, and maintaining FIS information, identifying financial discrepancies, financial tracking and report generating.

Please note this is a part time (14.5 hours a week) and 2 year term opportunity. 

Your responsibilities will include:

• Recording detailed transactions for many accounts
• Coding financial information for processing in FIS
• Scheduling travel plans and requesting appropriate accommodations.
• Processing expense reimbursements.
• Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements.
• Maintaining a database.
• Responding to enquiries within the defined scope of the role and redirecting as appropriate.

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years’ relevant experience in financial and administrative processing and support, ideally in an academic environment.
• Demonstrated experience using FIS and/or HRIS or similar SAP systems.
• Experience maintaining financial and personnel records.
• Experience preparing and/or processing journal entries.
• Familiarity with expense reimbursement processes and procedures.
• Experience providing administrative support in planning travel logistics.
• Effective communication skills, both verbal and written.
• Strong interpersonal skills, ability to work collaboratively with internal and external stakeholders
• Strong analytic skills.
• Excellent problem solving and customer service skills.
• Proficiency in MS Office (Word, Excel, Outlook, Teams).

Assets (Nonessential):

• Knowledge of the University Guide to Financial Management and other applicable policies, agency and regulatory requirements are an asset.

To be successful in this role you will be:

• Courteous
• Efficient
• Meticulous
• Organized
• Responsible

Please note:  

• This is a part time opportunity at 40% FTE /14.5 hours a week.
• This opportunity is a two year term. 
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 06/23/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Grant - Term 
Schedule: Part-Time (40% FTE)
Pay Scale Group & Hiring Zone:

USW Pay Band 07 -- $23,668.80. with an annual step progression to a maximum of $30,269.20. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.