Financial and Payroll Administrator

Date Posted: 10/23/2024
Req ID: 40321
Faculty/Division: Faculty of Nursing
Department: Lawrence Bloomberg Faculty of Nursing
Campus: St. George (Downtown Toronto)
Position Number: 00032348

Description:

About us:

The University of Toronto’s Lawrence S. Bloomberg Faculty of Nursing ranks among the premier nursing programs in the world and is a global leader in ground-breaking research and education.

Your opportunity:

Working under direction of the Finance Director, the Financial and Payroll Administrator is responsible for acting as the first point of contact for payroll related enquiries, entering timesheet data into applicable databases, troubleshooting and resolving payroll discrepancies, and reconciling payroll distribution. In addition, the incumbent will be responsible for creating and maintaining purchase orders, collecting audit information, checking that proper approvals are obtained prior to processing transactions and keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements.

Your responsibilities will include:

• Preparing payroll records for processing
• Generating standard financial reports
• Applying the generally accepted accounting principles to financial tasks
• Processing accounts payable according to the University Guide to Financial Management
• Processing accounts receivable according to the University Guide to Financial Management
• Monitoring department budget to ensure expenditures remain within budgeted allocations
• Reconciling accounts
• Processing expense reimbursements

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three (3) years of financial and payroll experience, preferably in a university environment.
• Experience processing accounts payable and accounts receivable and reconciling accounts.
• Experience processing expense reimbursements. Experience maintaining databases and producing reports.
• Experience monitoring department budget to ensure expenditures remain within budgeted allocations.
• Experience preparing and/or processing journal entries.
• Demonstrated experience verifying the accuracy and completeness of information.
• Thorough knowledge of the University's financial guidelines or other similar guidelines. Experience with interpreting and applying guidelines and procedures.
• Advanced working knowledge of Microsoft Office including Word, Excel and Access. Demonstrated working knowledge working with databases and producing reports.
• Advanced working knowledge with HRIS and FIS or other related financial and payroll systems.
• Numerical aptitude; analytical ability.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills with the ability to meet multiple deadlines.
• Strong customer service orientation.

To be successful in this role you will be:

• Accountable
• Efficient
• Meticulous
• Multi-tasker
• Organized
• Team player

Closing Date: 11/06/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.