Financial and Payroll Assistant

Date Posted: 10/04/2024
Req ID: 39986
Faculty/Division: Faculty of Law
Department: Faculty of Law
Campus: St. George (Downtown Toronto)
Position Number: 00052921

Description:

About us:

The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world's great law schools. The Faculty's rich academic programs are complemented by its manylegal clinics and public interest programs. The Faculty of Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity:

Under the supervision of Director, Finance and Facilities, the Financial and Payroll Assistant will support the day-to-day financial and payroll administration for the Faculty. You will work closely withour Finance team to provide a broad range of financial and payroll services and support, including coordination of payroll processing for casual research staff, posting and monitoring financial transactions, and maintaining payroll and financial records.Your enthusiasm, superior organizational skills and attention to detail will contribute to our success.

Your responsibilities will include:

• Acting as the first point of contact for payroll related enquiries
• Entering timesheet data into applicable databases
• Entering salary and/or personnel information in HRIS
• Identifying and resolving individual data anomalies and discrepancies
• Collecting supporting documentation required for payroll and/or HRIS processing
• Liaising with clients and vendors to resolve minor complaints and address issues
• Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements

Essential Qualifications:

• Advanced College Diploma (3 years) in business/accounting or acceptable combination of equivalent experience.
• Minimum three years of recent experience processing, monitoring, and reconciling financial and payroll transactions preferably in an academic environment.
• Experience processing payroll including salary and/or personnel information in the Human Resource Information System (HRIS).
• Liaising with internal and external contacts to resolve payroll and/or HRIS processing issues.
• Experience identifying and resolving data anomalies and discrepancies.
• Experience working with digital files, maintaining the digital filing system, and uploading documents in Sharepoint.
• Experience processing accounts payable and expense claims according to the University guide to Financial Management or similar Guide.
• Experience verifying that all supporting/audit required documentation for any payroll and finance entries are sufficient and attached prior to processing.
• Experience handling sensitive and/or confidential information.
• Experience interpreting and applying financial policies.
• Demonstrated experience working with a high volume of transactions in a fast-paced environment.
• Excellent computer skills including Word, Excel, Outlook.
• Demonstrated excellent experience with SAP systems including Financial Information Systems (FIS), Human Resources Information System (HRIS).
• Demonstrated ability to work under pressure and manage competing deadlines and priorities; strong organizational skills.
• Exceptional attention to detail with the ability to identify, analyze and resolve discrepancies.
• Excellent communication skills, written and verbal.

To be successful in this role you will be:

• Approachable
• Courteous
• Diplomatic
• Problem solver
• Procedural
• Self-directed
• Team player

Closing Date: 10/16/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit
 

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.