Graduate Assistant

Date Posted: 05/09/2024
Req ID: 37240
Faculty/Division: Faculty of Arts & Science
Department: Department of Mathematics
Campus: St. George (Downtown Toronto)
Position Number: 00056256

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Department of Mathematics is consistently ranked as one of the best in Canada. As part of the University of Toronto, our Faculty comprise a unique blend of established intellectuals and early- career researchers. Our department members include numerous award-winning Faculty with outstanding accomplishments and leading research within a field that requires critical thinkers who analyze, assess and problem solve.

Working under the direction of the Associate Chair, Graduate and the Graduate Administrator in consultation with the Research Stream Faculty, you will be responsible to provide administrative and program support for graduate students and Faculty members in the Department of Mathematics by responding to inquiries related to the graduate program and assisting with graduate admissions, student funding, examinations and graduate student events. You will also handle expenses for events, record or verify transactions on a single account, order supplies with approval, update and maintain records and serve as a resource to others by providing (non- supervisory) job-related guidance.

Your responsibilities will include:

• Contributes to execution of events and professional development programming
• Providing support to graduate students for the scheduling of their final thesis defences
• Scheduling the yearly comprehensive exam
• Maintaining graduate student records
• Troubleshooting timetabling and/or room booking conflicts
•  Keeping well-informed on University programs, policies and procedures when disseminating program and/or service information
• Responding to inquiries within the defined scope of the role and redirecting as appropriate
• Liaising with students and faculty to determine logistical details and activities for events and/or programming, and coordinating meetings, agendas, materials and follow up items
• Formatting and duplicating exams including exams with mathematical notations using LaTeX

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two (2) years of related experience providing administrative support to University Faculty, graduate students and staff
• Demonstrated experience maintaining information on digital platforms
• Demonstrated experience typesetting comprehensive exams using LaTeX and experience typesetting mathematical notations
• Demonstrated knowledge of the University with emphasis on the School of Graduate Studies academic policies and procedures
• working knowledge of a wide variety of software, including MS Office, MS Excel, MS Word, ACORN/ROSI, Quercus, LaTeX and CrowdMark
• Strong written and verbal communication skills with experience editing content brochures, newsletters, websites and/or handbooks
• Excellent time management, prioritization and organizational skills, with the ability to be an effective team player
• Ability to communicate effectively with a diverse group of clients
• Demonstrated knowledge of graduate student funding and student awards/fellowships
• Demonstrated ability to learn quickly

Assets (Nonessential):
•    Experience working with recruiters and organizing job fairs
•    University level Calculus and Linear Algebra
 

To be successful in this role you will be:

• Accountable
• Approachable
• Communicator
• Meticulous
• Multi-tasker
• Resourceful
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 05/23/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 08 -- $61,600 with an annual step progression to a maximum of $78,775. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.