Graduate Coordinator (11 Months Term)

Date Posted: 03/29/2023
Req ID: 29784
Faculty/Division: Faculty of Arts & Science
Department: Dept of Chemistry
Campus: St. George (Downtown Toronto)
Position Number: 00026315



About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Established in 1859, the University of Toronto’s Department of Chemistry is one of the leading andrecognized institutions in Canada. We take pride in our teaching excellence, advanced research facilities, and development of distinguished scientists in the past and for the future. Our department has a wide variety of services including chemical stores, NMR lab, X-Ray analysis lab, and a Mass Spectrometry lab. These resources combined with our ambition and excitement, create an ideal place to work, research, and make an impact in scientific education.

Reporting to the CAO, the Graduate Coordinator is responsible for supporting students by advising them on program and/or course requirements; providing administrative support and handling sensitive and confidential information. The incumbent has also taken on the administrative support of hiringTeaching Assistantships in the department by and understanding and interpreting of the CUPE 3902 policies and the departmental guidelines.

Your responsibilities will include:


  • Advising students on program and/or course requirements by probing and providing a range of options and possible consequences
  • Implementing plans and process improvements for program activities
  • Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships
  • Determining logistical details and activities for events and/or programming
  • Verifying the accuracy of course enrollment information
  • Maintaining course information on student information systems
  • Organizing, summarizing and circulating program and/or course evaluations
  • Preparing draft employment letters using templates


Essential Qualifications:


  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum two years of experience in a University setting in the areas of graduate program administration and/or graduate awards, program administration and/or graduate awards.
  • Experience with coordinating and providing administrative support of hiring Teaching Assistantships.
  • Demonstrated experience providing front-line student support and detailed information on programs, course requirements and other related information.
  • Experience interpreting, applying and communicating key policies of the CUPE 3902, Unit 1 Collective Agreement.
  • Experience using Student Information Systems, including ROSI. Strong Proficiency in Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook).
  • Demonstrated ability to interpret and apply complex academic policies and procedures to a variety of complex and/or unusual situations or problems.
  • Exceptional oral and written communication skills. Strong interpersonal skills and ability to work effectively with a wide variety of people.
  • Highly developed planning and organizational skills.
  • Demonstrated commitment to providing outstanding student service; experience in making referrals to individuals in distress.
  • Ability to manage multiple and often conflicting priorities successfully.
  • Ability to show sound judgement in dealing with confidential information and a keen sensitivity to personal student issues.
  • Demonstrated commitment to equity and diversity.
  • Ability to demonstrate sound judgement in dealing with confidential information and a keen sensitivity to personal student issues.

Assets (Nonessential):



  • Experience using the Faculty of Arts and Science TA Shipportal is an asset

To be successful in this role you will be:



  • Accountable
  • Communicator
  • Decisive
  • Organized
  • Problem solver
  • Resourceful
  • Team player


<span 72="">NOTE: This position is a 11 months term appointment. 


Closing Date: 04/10/2023, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Pay Scale Group & Hiring Zone:  
USW Pay Band 09 -- $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact

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