Graduate Program Assistant

Date Posted: 01/07/2025
Req ID: 41224
Faculty/Division: Temerty Faculty of Medicine
Department: Department of Physiology
Campus: St. George (Downtown Toronto)
Position Number: 00031392

Description:
 

About us:

Home to over 40 departments and institutes, the University of Toronto's Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Department of Physiology is one of the largest basic science departments in the Faculty ofMedicine and one of the largest physiology departments in North America. It is a highly interdisciplinary department with many local and global partnerships, allowing excellent opportunities for intensive research training and teaching in medical science.

As Graduate Program Assistant, you will support the day-to-day operations of our Master of Science, Doctoral and Postdoctoral programs. You will work closely with the Graduate Coordinator and other stakeholders to provide a broad range of services and support, including coordinating scholarships and awards applications, course enrollments and maintaining records. Your enthusiasm, superior organizational skills and attention to detail will contribute to our graduate programs' success.

Your responsibilities will include:

• Acting as the first point of contact, responding to inquiries and providing detailed information to students on program and/or course requirements
• Scheduling appointments for prospective students, applicants, and current students to address individual needs
• Coordinating program schedules and preparing examination timetables
• Collecting and submitting grade, and collecting submissions for award competitions
• Coordinating meeting, taking minutes, preparing agendas, materials, action and follow-up items
• Maintaining records and generating reports

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience
• Minimum two years related experience, preferably in an academic environment
• Experience coordinating academic programs, including experience working with policies and procedures, serving as the primary resource to academic leaders, committees, and students, reviewing applications, coordinating schedules and timetables and monitoring student progress
• Experience supporting committees and coordinating events
• Experience managing databases and generating reports
• Advanced technical skills in MS Office and student information systems
• Excellent interpersonal and communication skills (verbal and written) with a strong customer focus
• Strong initiative, proactive and highly resourceful
• Ability to follow documented procedures and guidelines and communicate these to others in order to ensure compliance
• Ability to identify problems and recommend appropriate solutions
• Proven ability to work independently and effectively manage high volumes and varied duties with competing deadlines
• Attention to detail and accuracy is essential
• Sensitivity to diversity and excellent judgment on confidential issues

Assets (Nonessential):

• Experience working with ROSI
• Experience liaising with School of Graduate Studies and working with relevant policies

To be successful in this role you will be:

• Approachable
• Communicator
• Organized
• Problem solver

Closing Date: 01/21/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $62,832. with an annual step progression to a maximum of $80,351. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Dinuka Perera

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.