HR Assistant, Workplace Investigations (WPI)

Date Posted: 10/17/2024
Req ID:40053
Faculty/Division: VP-People Strategy, Equity & Culture
Department: People Strategy, Equity & Culture
Campus: St. George (Downtown Toronto)

Description:

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply. 

The internship is intended to be both educational and practical. In this position, the incumbent will learn how to apply skills acquired through pursuit of a related post-secondary education in a professional setting. The incumbent will gain a better understanding of the role that Human Resources can play in a broader public sector organization, and will gain practical experience in the area of Human Resources.

Under the direction of Senior Consultant, Workplace Investigations and Human Resources, the HR Assistant, Workplace Investigations (WPI) provides a broad range of support in regard to matters related to workplace civility, harassment, and discrimination. Working within the existing University policy frameworks including the policies on civility, harassment, sexual violence, discrimination, and collective agreements, the HR Assistant, WPI assists with WPI case management, provides support and tactical assistance for training, project initiatives impacting workplace investigations activities, climate and culture assessments and restorative activities and practices across the University.

Projects include the following: (a) Provide support in the organization of and participate in case management activities, including assisting with intake, triage, review, development of complaint documentation, engagement processes for internal and external investigations, post-investigation activities, including workplace restoration; (b) Provide support to WPI team on complaint files, assisting in maintaining documentation and correspondence, and compilation of data analysis for regular and ad hoc reporting requirements; (c) Provide support and participate in WPI training, including assisting with the development of new training activities for the HR and broader University community; (d) Assist with file management (electronic and hard copy); (e) Assist with communication needs as appropriate.

The HR Assistant, WPI will assist with and advance projects, and undertake initiatives and daily activities within the Division of People Strategy, Equity & Culture that require knowledge of confidential information impacting staff in all employee groups. The role of the HR Assistant, WPI will continue to evolve, and the individual must be willing to respond to the given priorities of the day and be willing to work cooperatively in a challenging and dynamic environment. 

QUALIFICATIONS REQUIRED

Education:

University degree with some postsecondary education in human resources management or industrial relations preferred, or acceptable equivalent combination of education and experience.

Experience:

Minimum 12 months of experience working with and interpreting HR policies, collective agreements, procedures and processes, an asset. Knowledge and experience with learning management systems would be an asset. Experience developing and delivering presentations and webinars.

Skills:

Computer skills including intermediate to advanced skills in spreadsheet, database and word processing software (Microsoft Office suite, including Word, Excel, Power Point), SharePoint, etc. Advanced research skills. Excellent analytical and problem-solving skills.

Other:

Effective oral and written communication, interpersonal, organizational and problem-solving skills. Ability to handle confidential information, demonstrating tact, diplomacy and sound judgement. Ability to establish and maintain positive and cooperative working relationships, especially during difficult situations such as when interacting with those experiencing trauma or in distress. Strong customer service orientation. Demonstrated initiative and ability to work both independently and within a team environment. Understanding of employment related legislation and the Ontario Human Rights Code an asset. 

NOTE: This is a term position ending October 2025. 

Closing Date: 10/31/2024, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Term
Schedule: Full-Time NOTE: This is a term position ending October 2025. 
Pay Scale Group & Hiring Zone: C2 -- Hiring Zone: $66,100 - $84,608-- Broadband Salary Range: $66,100 - $103,115
Job Category: People Strategy, Equity & Culture