HR Coordinator (Payroll, Benefits, Pension, HRIS, HR Administrator)

Date Posted: 10/10/2024
Req ID: 40120
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)

Description:

About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

Under the general direction of the Director, HR, and the indirect supervision of the HR Consultants, the HR Coordinator is responsible for the monthly and bi-weekly payroll function for administrative employees at the Rotman School of Management.

The HR Coordinator provides interpretation, guidance and oversees the enrolment of academic and administrative employees in the various University pension and benefit plans.   The incumbent maintains up to date knowledge of benefit and pension plans, acts as a resource person for employees and responds to a variety of benefit inquiries, providing advice, investigating and resolving problems.

The incumbent schedules and conducts orientation sessions for all appointed staff. They provide advice on complex payroll and salary administration issues, and interprets related human resources policies, procedures and legislation on a regular basis, referring to central benefits/payroll/pension specialists as appropriate.

The incumbent oversees the administration of the HRIS system, and human resource/payroll documentation, attendance tracking in the Human Resources Information System (HRIS), data management, data integrity as well as the provision of timely and accurate HRIS reports to the Director, HR, the CAO, members of the Finance team and various clients (on a per request basis).  The incumbent is involved in several HRIS projects relating to administrative processes, HR Analytics, and their impact on how employee information is captured/tracked for particular employment groups.

In addition to the data integrity within HRIS, the HR Coordinator has the overall responsibility for the records management of the employee, benefits and payroll files that are stored in the Human Resources Department that must be in compliance with legislation (FIPPA primarily). As part of the HR team, works closely with others, maintaining a high level of confidentiality. In addition, the HR Coordinator is responsible for process improvements to enhance efficiencies within the administration of payroll, pension and benefits.

Essential Qualifications:

1. EDUCATION:

Bachelor’s degree with a specialization in Human Resources or an equivalent combination of education and experience.  Certified Human Resources Professional, Payroll and/or Benefits designation would be considered an asset.

2. EXPERIENCE:

Minimum 3 years HRIS experience using HRIS (SAP preferred) to process bi-weekly and monthly payroll. Minimum 3 years experience administering HR processes, payroll, pensions, benefits and attendance provisions of collective agreements, and Academic/PM/Confidential terms and conditions of employment.  Experience generating statistical reports from HRIS. Experience managing employee records. Experience working in a confidential setting. Experience dealing effectively with a diverse group of clients in difficult or sensitive situations.

3. SKILLS:

Knowledge of payroll, pension, benefits, tax and records management policies, procedures, applications and related legislation. Knowledge of human resources best practices and employment legislation. Keyboarding skills, proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Word and Excel.  Experience with HRIS an asset.

4. OTHER:

Proven attention to detail and accuracy and strong aptitude for numbers. Excellent oral and written communication skills. Excellent interpersonal skills. Strong analytical and problem-solving skills. Good organizational and time management skills. Conscientious individual who takes ownership of tasks for overall accountability. Proven ability to be tactful, discrete and maintain the highest level of confidentiality. Proven ability to use sound judgment, work under pressure, manage multiple and changing priorities, as well as demonstrate initiative. Attention to detail. Ability to manage a fluctuating workload under pressure and to meet deadlines. Ability to work effectively as part of a team. Exceptional client focus with an awareness of and sensitivity to diversity and demonstrated customer service orientation. Ability to work in a fast paced environment.

This is a TERM position for 18-months.

Closing Date: 11/03/2024,11:59PM ET
Employee Group: Salaried 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone: C3 -- Hiring Zone: $71,911 - $92,048 -- Broadband Salary Range: $71,911 - $112,182
Job Category: Administrative / Managerial