Junior Property Operations Coordinator

Date Posted: 05/09/2024
Req ID: 37278
Faculty/Division: VP- Operations & Real Estate Partnerships
Department: UNIVERSITY FAMILY HOUSING - CS
Campus: St. George (Downtown Toronto)
Position Number: 00053291

Description:

About us:

University Family Housing is comprised of two 21 story residential towers and a unique stock of 83-century homes in the Huron/Sussex neighbourhood. The department provides housing to student families, faculty families and long-term residential tenancies in two neighbourhoods on the St. George Campus to over 3000 adults and children, and provides on-site property management services, as well as educational and recreational programming for tenant families.

Your opportunity:

The position is responsible for overseeing all work pertaining to the Huron Sussex portfolio. The incumbent will be responsible for conducting annual unit inspections for all units, recording information, creating a task list of repairs, coordinating repairs with property management company, inspection of repairs and the close out of annual unit inspection forms. In addition, the incumbent will develop and propose the annual major maintenance workwith the Property Management company and the Manager of Building Operations and Services, and oversee and inspect all major capital work and report deficiencies.

Your responsibilities will include:

• Conducting routine building inspections and determining logistical details required for internal moves
• Identifying and reporting facilities repairs and/or maintenance needs, along with informing contacts of maintenance work, service interruptions and other urgent notices
• Responding to incidents and notifying appropriate staff, supervisors and/or authorities as required, and preparing incident reports
• Overseeing the implementation of minor renovations
• Scheduling building fabric and envelope repairs for annual maintenance and capital renewal
• Resolving minor complaints within the scope of the role and referring larger issues when appropriate
• Liaising between clients, Facilities, stakeholders and/or contractors
• Directing a small group in a limited area, including responsibility for scheduling and/or workflow

Essential Qualifications:

• College Diploma (2 years) or acceptable combination of equivalent experience in the field of Facilities Management and Maintenance.
• Minimum three (3) years of experience in building management and/or maintenance
• Possess a working knowledge of custodial, maintenance, safety and security practices, and customer service, preferably in a diverse residential setting
• Demonstrated ability to manage conflict, exercise independent decision making, effective problem solving
• Excellent oral and written communication skills
• Sets priorities while balancing competing demands
• Intermediate proficiency related to Microsoft Office Suite (Word, Excel, Outlook)

To be successful in this role you will be:

• Approachable
• Communicator
• Multi-tasker
• Possess a positive attitude
• Problem solver

Closing Date: 05/21/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Ancillary Operations 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 08 -- $61,600 with an annual step progression to a maximum of $78,775. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Facilities/Ancilliary Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.