Manager, Business Operations and Procurement

Date Posted: 01/23/2025
Req ID: 41400
Faculty/Division: VP & Provost
Department: Hart House
Campus: St. George (Downtown Toronto)
Position Number: 00003811

About Us – Hart House

Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions as a place where students, faculty, staff, alumni and members of the broader community connect with each other and the world. Through an array of co-curricular programming in the arts, dialogue and wellness, Hart House works with local and international partners to foster community and to create innovative learning opportunities for students. Hart House operates from a historic facility on the St. George campus, as well as a 150-acre farm in Caledon, Ontario, offering a wide range of services to support its student-focused programming on all three University of Toronto campuses.

About Us – Finance Department

The Finance department is responsible for all financial activities at Hart House, including all day-to-day transactional accounting, preparation of financial reports, payroll, procurement, financial planning and budget preparation and management. Hart House’s budget of upward to 30 million is comprised of a combination of student fees and business revenues. The department is a strategic partner and resource to assist Hart House staff and management in the efficient operation of student programs, business lines and services. Metrics and analytical methods are used to drive decision-making and provide insight for opportunity and growth to the organization.

Your opportunity:

Under the guidance of the Director of Finance, they will provide accurate, timely reports, financial analyses, cash handling and assist in interpreting results as well as annual budget preparation. In a true partner, and shared service capacity, the incumbent will provide guidance on operational finance matters to the various Hart House departments and expedite processes, find efficiencies all within the context of Hart House strategic objectives. The incumbent will provide input and strategies to enhance business processes and will operate collaboratively, in a team environment. The incumbent will be energetic, enthusiastic and will bring a positive attitude to work each day. The incumbent identifies systems, business processes and other opportunities to improve operational and administrative efficiencies and increase revenue and profitability for Hart House. They will provide strong support for Directors and Managers and staff as the House “expert” for systems implementation and administration. They will liaise with vendors and colleagues, establish internal systems, procedures and controls to enhance operations, perform cash handling activities and prepare deposits for banking purposes related to House activities. In addition, the incumbent will assist annual budget recommendations to the Director of Finance with respect to hospitality food, liquor and labour costs.

Your responsibilities will include:

• Forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries
• Implementing plans and process improvements for financial administration activities
• Reconciling purchasing card statements
• Developing, revising and operationalizing business processes that support the strategic unit activities and objectives
• Preparing financial summary reports
• Analyzing data and trends to recommend strategic sourcing
• Determining the required procurement process based on needs
• Serving as a resource to others by providing (non-supervisory) job-related guidance

Essential Qualifications:

• Bachelor's Degree in finance, economics, business administration, supply chain management, or acceptable combination of equivalent education and experience.
• Minimum four years of relevant experience in financial accounting and procurement activities
• Proficiency in forecasting and planning financial activities with multiple revenue sources
• Experience in monitoring and reconciling budgets and accounts
• Proficiency in generating standard financial reports and analyzing complex statistical information
• Strong knowledge of accounting practices and financial policies
• Ability to interpret and apply policies and procedures independently
• Strong analytical skills for researching and analyzing business processes
• Strong procurement skills, including developing and issuing requests for proposals and tendering documents
• Ability to liaise with internal and external contacts to facilitate purchasing and procurement processes
• Demonstrated commitment to equity, diversity and inclusion in all work responsibilities and in collaborative workplace practices
• Excellent communication and organizational skills 
• Ability to exercise good judgement, discretion and tact 
• Ability to work effectively independently and as part of a team, and to work collaboratively with colleagues to provide high-quality service to clients/customers
• Excellent attention to detail, organizational skills and ability to manage priorities and competing deadlines in a fast-paced environment
• Strong interpersonal skills in working with colleagues, students and other partners

Assets (Nonessential):

• Awareness of the University's policies and procedures as they relate to financial and procurement activities strongly preferred
• Strong technical competency and experience with systems: Financial Information System (FIS), Transact (or similar procurement transaction management system), Authorize Net (or similar POS system) and Fusion (or similar rec/event management system), Microsoft Excel and the full Microsoft Office suite

To be successful in this role you will be:

• Accountable
• Organized
• Proactive
• Problem solver
• Resourceful
• Team player

Notes:

• This is a term position for 12 months. Secondments are welcome.
• A cover letter is required to accompany your application. 
• Standard hours of work (Monday through Friday from 8:45 AM to 5:00 PM), with occasional overtime on weekdays and weekends.

Closing Date: 02/02/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term. This is a term position for 12 months.  
Schedule: Full-Time. Standard hours of work (Monday through Friday from 8:45 AM to 5:00 PM), with occasional overtime on weekdays and weekends.
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $84,813. with an annual step progression to a maximum of $108,463. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.