Masters of Financial Insurance Graduate Administrator

Date Posted: 03/31/2025
Req ID: 41832
Faculty/Division: Faculty of Arts & Science
Department: Department of Statistical Sciences
Campus: St. George (Downtown Toronto)

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Statistical Sciences is one of the top ten statistics departments in North America, with our faculty developing numerous important innovations in statistical science. Our mission is to serve as a centre of excellence for statistical and actuarial research and education, across the campus, nationally and internationally. Research is centered on excellence in theory and methods, as many faculty members in the department have very successful collaborative research programs. Central to our vision for the next five years is to strengthen our national and international reputation in collaborative scientific activity, without compromising our core strengths.


Your opportunity:

As the MFI Graduate Administrator, you will report to the Manager, Graduate Programs and the Director, Administration and Finance, serving as the primary point of contact for program inquiries and overseeing the end-to-end operational and administrative aspects of a highly successful professional program. Your responsibilities will include marketing and recruitment, managing the admissions process, coordinating program scheduling and management, student records, graduation procedures, and alumni engagement. Additionally, the role involves analyzing data for program planning, developing outreach materials, maintaining website updates, and advising students and faculty. Other duties include organizing events, leading workshops and information sessions, handling confidential information, making referrals, managing minor purchases, and acting as a key resource for various program functions.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Reviewing and assessing petitions for special consideration
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Analyzing statistical information to inform enrollment projections and planning
• Delivering student recruitment presentations
• Interpreting guidelines to determine the eligibility of graduate students for teaching assistantships
• Preparing draft employment letters using templates
• Evaluating and recommending appropriate work-integrated learning opportunities for students

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four years inrecent and related experience counselling graduate students on academic matters and providing administrative support to a graduate program.
• Extensive knowledge of the University with emphasis on the Faculty of Arts and Science graduate academic guidelines and procedures or other related procedures.
• Experienced in managing graduate office administration, including scholarships, exams, petitions, admissions, awards, scheduling, records, and enrollment analysis. Experience with optimizing service delivery and admissions processes.
• Experience supporting graduate programs by coordinating recruitment for teaching assistants and/or course instructors.
• Experience supporting individuals in distress and making appropriate personal, academic or financial referrals.
• Experience leading seminars and/or workshops and preparing promotional and outreach material.
• Advanced skills in Microsoft office including Excel, Access, PowerPoint and Word.
• Advanced skills of ROSI/ACORN system or other related student database system.
• Strong working knowledge of creating and maintaining databases and statistical reporting. Excellent verbal and written communication skills. Excellent interpersonal and analytical skills. Proven collaborative and teamwork skills.
• Excellent problem solving and organizational skills. Shows leadership, good judgement and initiative. Excellent presentation skills.

To be successful in this role you will be:

• Approachable
• Articulate
• Courteous
• Efficient
• Meticulous
• Possess a positive attitude

Internal applicants may request a copy of the job description by emailing adminhr.artsci@utoronto.ca.
This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 04/09/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.