Exhibition and Projects Coordinator

Date Posted: 07/28/2022
Req ID: 26225
Faculty/Division: University College
Department: UC: Art Centre
Campus: St. George (Downtown Toronto)
Position Number: 00051651




About us:

The Art Museum is an internationally renowned centre for contemporary art and interdisciplinary inquiry located on the University of Toronto’s downtown campus, in Canada’s largest and most diverse city. With its two distinct gallery spaces (the Justina M. Barnicke Gallery at Hart House and the University of Toronto Art Centre at University College), the Art Museum offers intensive cycles of programming dedicated to artistic and curatorial experimentation. Featuring works in a wide array of traditional and contemporary media, the Art Museum’s exhibitions are further complemented by energetic offsite projects, digitally accessible programs, and research engaging with the University of Toronto’s extensive contemporary and historical collections.

Working with artists and curators of diverse backgrounds, embodiment and cultural contexts, the program emphasizes the intersectional potential of the visual arts and cultural practices, their ability to undo normativity, model new identities, and create other ways of knowing and belonging. This includes an emphasis on critical engagements with local histories, attention to their complex embeddedness in local and global relations, and thedevelopment of counter-histories that model other, possible stories.

An integral part of all our programs are the in-depth and wide-ranging experiential opportunities for students and faculty, emerging and established scholars, visitors and communities alike – with mentorships, academic and co-curricular engagement, co-productions, partnerships, and other participatory programs and possibility of involvement -- to catalyze the possibility of transdisciplinary knowledge and greater awareness of the worlds we share.

Above all, the Art Museum aspires to be a welcoming meeting point to bring into conversation the university community and broader publics. Creating multi-faceted opportunities for dialogue, our program fosters deeper knowledgeof the visual arts, and especially their unique contribution to ways of seeing, hearing, sensing, and thinking about what is happening at present, and what is urgent in our time.

Your opportunity:

Reporting to the Chief Curator, the Exhibition and Project Coordinator will be responsible for coordinating the installation and de-installation of the Art Museum’s diverse exhibitions and projects. Their work will include planning and coordinating of focused production meetings with all relevant stakeholders (including artists, technicians, curators, and staff of partner organizations) to determine the scope of preparation and the implementation of all in-house and off-site projects, including those drawn on the permanent collection and touring exhibitions.

The incumbent will prepare and implement all logistics related to projects and exhibitions, including developing the overall schedule (short and long view), disseminating information amongst the members of the exhibition production team, and implementing projects accordingly, ensuring adherence to timelines.

They are responsible for drafting and editing loan and artist agreements, sustaining artist and curatorial communications, planning and estimating the financial resources required to implement exhibitions and projects, advising on adjustments of scope, and preparing and sourcing AV equipment, digital assets, project materials and furnishings in keeping with set exhibition budgets. The Coordinator also manages workflow and directs one appointed staff member and a team of Installation technicians (casual staff), that includes communications, coordination of transportation, in- and outgoing shipments, sourcing and delivering materials,installation and de-installation activities, registration, exhibition documentation, and reporting.

Additionally, the Coordinator oversees the care, maintenance and repair of art works, reporting to Risk Management, and ensures safety protocolsare in place for the handling of art works, as well as for the team of casual staff. They research and recommend how to improve, as well as supplement, refurbish, and improve work- and exhibition spaces, materials and supplies, tools and equipment, medianeeds, and preparatory challenges.

They will bring to all their work proactive attention to sustainable exhibition production practices (toward reduction of waste and ecological impact, as well as the re-use and sharing of resources), and, together with the team of the art museum, ensures the implementation of anti-racist, anti-harassment, and non-discriminatory processes that enable and provide a welcoming and inclusive atmosphere throughout their own work and all the museum’s relations.

Your responsibilities will include:


  • Coordinating exhibition and project schedules with stakeholders
  • Implementing project plans
  • Coordinating the installation and de-installation of exhibits and art works
  • Coordinating the recruitment process and training of casual staff
  • Maintaining an inventory of exhibit items and artwork
  • Analyzing and making recommendations for programming enhancements
  • Coordinating the shippingand/or receiving of goods
  • Planning and estimating financial resources required for programs and/or projects


Essential Qualifications:


  • Master’s of Studio Art Degree or an equivalent combination of education and experience. Health and Safety certifications, including ladder training, first aid/CPR, use of power tools.
  • Minimum three years of exhibition program management and coordination of multiple, simultaneous exhibitions in a museum setting, of historical and contemporary art
  • Demonstrated experience in all facets of planning and managing overarching schedules and implementation of multiple, simultaneous projects at the level of technical, budgetary, human resources, and logistical challenges as typical of major Canadian and international exhibitions
  • Demonstrated experience handling and producing artists’ works in a broad array of traditional and contemporary media; and with all aspects of installing art, including evolving and advanced uses of AV, digital applications, and various other construction, technical and material resources
  • Demonstrated experience recruiting, managing, directing a team of gallery technicians and art installers; sustaining the coordination of logistics and materials/supplies
  • Coordinating incoming and outgoing art shipments (inter)nationally from private and public institutions; Managing exhibition and project budgets according to plan and allocations, and to consistently monitoring and reviewing expenditures and patterns of expenses
  • Proven management of communicating and liaising, as well as sustaining excellent communications (oral and written) relations with artists, students, private and institutional lenders, andguest curators at a local, national and international level
  • Short- and long-range planning
  • Budgetary tracking
  • Multi-tasking
  • Technical and resources-related problem solving
  • Adaptability to frequent change
  • Analytical (review, feedback, project assessment)
  • Creativity
  • Excellent oral and written communication
  • Expert handling of materials, a wide variety of tools, construction, and technical processes encountered in contemporary art
  • Workplace health and safety
  • Thorough working knowledge of MS Office, including Powerpoint, Excel, Word, Office 365, TMS
  • Demonstrated excellent oral and written communication skills; Interpersonal and team leadership skills; ability to mentor and oversee work with students and interns
  • An ability to strategically manage multiple projects with competing deadlines and a proven ability to motivate, manage and supervise others including staff
  • Embodied and proactive experience and demonstrated commitments to anti-racist equity, across age, culture, genders, identity and complex embodiment

Assets (Nonessential):


  • Experience of mentoring, training, and problem solving with students in a curricular and co-curricular capacity is an asset

To be successful in this role you will be:


  • Efficient
  • Organized
  • Possess a positive attitude
  • Proactive
  • Resourceful
  • Responsible



Closing Date: 08/25/2022, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time Monday to Friday 8:45am - 5pm. Overtime on weekdays. Occassional overtime on weekends.
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $67,659 with an annual step progression to a maximum of $86,523. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Administrative / Managerial
Recruiter: Maggie Ng


Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

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