Outreach Coordinator (TERM)

Date Posted: 12/17/2024
Req ID: 41146
Faculty/Division: Faculty of Arts & Science
Department: Department of Mathematics
Campus: St. George (Downtown Toronto)

Note: This is for a 1-year TERM position

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Department of Mathematics is consistently ranked as one of the best in Canada. As a part of the University of Toronto, our faculty comprise a unique blend of established intellectuals and early-career researchers. Our department members include numerous award-winning faculty with outstanding accomplishments and leading research within a field that requires critical thinkers who analyze, assess and problem solve.

The Department of Mathematics at the University of Toronto is dedicated to providing programs and resources for students, parents, and teachers, as well as those with a general interest in mathematics. The Mathematics Outreach Office develops and administers programs for students and teachers in Grade 1-12. We aim to foster enthusiasm for math and increase accessibility of math programs. We’re looking for an individual with a passion and enthusiasm for math education.

Under the direct supervision of the Outreach Administrator, the Outreach Coordinator provides administrative support to the Math Outreach programs (e.g. Summer and March Break Camps, Saturday Math Clubs, Youth Enrichment Programs, Girls in STEM Program, and Fields Trip Program). This role would also develop and maintaining content for volunteers, provide supervision to groups of children during lunch breaks and pre- and after-care, during full day programs and coordinate school visits with public school teachers as part of the Field Trips Program.

Note: a clear Vulnerable Sector Check is required to work in this position and is expected to work weekends.

Your responsibilities will include:

• Coordinating program schedules with stakeholders
• Disseminating and collecting surveys and questionnaires and monitoring curriculum issues raised by contacts
• Coordinating logistics for events and attending events, classes, and programs to provide troubleshooting and assistance
• Coordinating accreditation and/or program audit processes
• Answering routine questions and concerns from participants, parents, and instructors, referring non-routine and sensitive matters
• Coordinating the production and distribution of communication materials to parents, participants and instructors as well as for events and program brochures
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Generating reports from databases, including a list of professors and students interested in volunteering in the Math Outreach programs, and tracking volunteer hour

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum of 2 (two) years of recent and related administrative experience in educational programming coordination, preferable in an academic or non-profit setting.
• Experience managing multiple deadlines and projects and working in a fast-paced environment.
• Demonstrated experience in coordinating the logistics of small to large events (eg. programs, workshops, receptions, and conferences).
• Experience in customer service role in a busy environment and experience answering inquiries from diverse backgrounds or interests.
• Passionate and experienced in developing educational activities for school-aged children and working with school-aged children (k-12).
• Experience and ability to interact professionally and tactfully with volunteers, instructors, parents and event participants.
• Demonstrated advanced skills with Microsoft Office (Word, Excel, PowerPoint).
• Demonstrated excellence in oral and written communication skills.
• Demonstrated superior organization, planning, time management, prioritization and problem solving skills.
• Strong customer service and interpersonal skills.

Assets (Nonessential):

• First Aid certification is an asset.

To be successful in this role you will be:

• Courteous
• Diligent
• Multi-tasker
• Organized
• Proactive
• Problem solver
• Resourceful
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 01/10/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Ancillary Operations NOTE: This is for a 1-year TERM position
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services