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Program Coordinator, Specialized Programs

Date Posted: 12/05/2024
Req ID: 40969
Faculty/Division: School of Management
Department: Joseph L. Rotman School of Management
Campus: St. George (Downtown Toronto)
 

 

Description:

About us:

The Rotman School of Management is part of the University of Toronto, a global centre of research and academic excellence at the heart of Canada’s commercial and financial capital. Rotman is a catalyst for transformative learning, insights and public engagement, bringing together diverse views and initiatives around a defining purpose: to create value for business and society. We make a fundamental promise – Here’s where it changes – to our students, our partners and the broader community. Everyone at Rotman, faculty and staff, plays a role in bringing that promise to life.

Your opportunity:

The Program Coordinator, Specialized Programs will work under supervision of the Director, Program Services & Student Life and under general direction of the Associate Director, Program Services and will be responsible for being the first point of contact for the Specialized Programs portfolio, scheduling and booking meetings, coordinating logistics for events/workshops, maintaining digital platforms, arranging catering, maintaining confidential files, making travel arrangements and making minor purchases. As the Program Coordinator, Specialized Programs you will work with the Associate Director, Program Services to support the Program Services Office in the development, implementation, and administration of a wide range of programs, events and initiatives that focus on community building, student development, and health and wellness.

Your responsibilities will include:

 

  • Acting as the first point of contact for general enquiries
  • Providing detailed information to students on program and/or course requirements
  • Scheduling appointments for prospective students, applicants, and current students to address individual needs
  • Determining logistical details and activities for events and/or programming
  • Liaising with stakeholders to coordinate space and resource requirements
  • Updating and maintaining records
  • Generating reports

 

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent education and experience
  • Minimum two (2) years recent and related experience, both online and in-person, in event planning, program delivery, customer service and administration.
  • Experience in delivering and administering online programs using Learning Management Systemsand webinar platforms including Zoom, Adobe Connect and MS Teams
  • Experience providing advice to students on program and course requirements.
  • Experience facilitating and organizing meetings
  • Experience with Quercus, Blackboard and other relevant tools.
  • Proficiency with Microsoft programs (Outlook, Word, PowerPoint, Excel), Acorn, ROSI.
  • Strong organizational, presentation and event coordination skills.
  • Ability to interact with faculty, students and professional colleagues in a tactful, professional and diplomatic manner.
  • Demonstrated ability to meet external deadlines and manage competing priorities.


Assets (Nonessential):

  • Prior work experience in a Graduate/Business School Environment


To be successful in this role you will be:

  • Accountable
  • Communicator
  • Multi-tasker
  • Proactive
  • Problem solver
  • Team player

 

This is a term opportunity until July 24, 2026.

 

Closing Date: 12/16/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services
 

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.


Job Segment: Event Planning, Program Manager, Equity, Hospitality, Management, Finance, Research

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