Program Coordinator (1 Year Term)

Date Posted: 07/17/2025
Req ID: 44311
Faculty/Division: Woodsworth College
Department: Woodsworth College
Campus: St. George (Downtown Toronto)
Position Number: 00058447

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and is one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. For more information, visit www.artsci.utoronto.ca.

We canonly realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Founded in 1974, Woodsworth College has become a thriving community of over 5500 students, with approximately one-third of students being part-time. We celebrate excellence in a collegial setting, and commit to promoting accessibility and equity. Our mission is to provide the best educational experience for a diverse student body, which includes a large number of part-time and non-traditional students. In addition to being a locus of student life, we sponsor a variety of academic programs.


Your opportunity:

Working under the general direction of the Director, Professional & International Programs, the Program Coordinator (1 year term) is involved in program administration as well as coordinating social media activities for the purpose of student recruitment.  The incumbent will administer several Summer Abroad programs, including Science Abroad .

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Analyzing statistical information to inform enrollment projections and planning
• Producing promotional and outreach materials
• Leading seminars and/or workshops
• Delivering student recruitment presentations
• Reviewing and assessing admissions applications
• Analyzing potential placement opportunities to determine suitability with student academic learning objectives

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years of recent and related experience with academic program coordination, counseling students, and overseeing the application and registration process including eligibility assessments.
• Within the 4 years of recent and related experience, at least one year of experience in a university setting that includes work directly related to the delivery of international programs is required.
• Experience contacting overseas institutions, academic coordinators, on-site program coordinators and instructors with regards to summer abroad programs.
• Experience conducting information and orientation sessions to large groups.
• Experience editing and writing for social media audience in multiple platforms including Instagram, Facebook and Twitter.
• Training or experience in project coordination or management.
• Experience exporting data from ROSI. Experience with software applications at an advanced level. Proficiency in ROSI, including creating datasets and manipulating them in desktop systems.
• Demonstrated ability working with high volume and tight deadlines while maintaining a high level of accuracy and attention to detail. Proven ability and strong appreciation for the importance of details, accuracy and timeliness.
• Demonstrated ability to use databases and manage SharePoint Team and Communication sites
• Excellent interpersonal, organizational, and presentation skills with a strong commitment to client service.
• Excellent verbal and written skills to deal with a large volume of correspondence with students, overseas partners, and staff.
• Demonstrate a strong awareness of and sensitivity to diversity, inclusion and equity
• Ability to take initiative to solve program-related issues
• Demonstrated diplomacy and tact.

Assets (Nonessential):

• Experience of living in a foreign country and fluency in one or more foreign languages is an asset

To be successful in this role you will be:

• Approachable
• Communicator
• Diplomatic
• Efficient
• Possess a positive attitude
• Problem solver
• Resourceful
• Team player

NOTE: This position is a term 1 year position.

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.”

Closing Date: 07/25/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 12 -- $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Student Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.