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Program Coordinator

Date Posted: 12/13/2024
Req ID:41121
Faculty/Division: Faculty of Arts and Science
Department: CANSSI Ontario
Campus: St. George (Downtown Toronto)

 

Description:

 

 

UTemp is hiring!

UTemp is the University of Toronto’s short-term staffing service.

The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.

 

Essential Work Activities:

 

1.  Program coordination, delivery, and logistics management:  

  • Operationalize scientific events, which includes, but is not limited to seminar series, research days or workshops
  • Ensure their smooth operation and ensure that all logistics and event details are implemented as planned 
  • Create event posters, programs, and agendas
  • Ensure that communications for event participants are clear and complete
  • Maintain event files, including documentation and correspondence
  • In consultation with the Manager, prepare, send, and log invitations to participants/invited speakers
  • Maintain accurate event budget information 
  • Receive and organize receipts for reimbursements. 
  • Monitor receipts and records for compliance with reimbursements and other guidelines 
  • As instructed by the Manager, prepare and distribute event promotional materials
  • Identify pertinent information for clear, concise, accurate and professional announcements/communication
  • Other duties as assigned by the Manager  

2. Information management and organization: 

  • Coordinate maintenance of CANSSI Ontario-managed websites
  • Produce, edit, update, and post online content in content management and other systems  

3. Communication with members and relationship management with stakeholders: 

  • Communicate clearly and professionally with all at CANSSI Ontario, including staff, directorate, partners, participants, and other stakeholders 
  • Answer questions in a useful, helpful, collegial, and professional manner

4.  Other duties as assigned by the Manager 
 

Qualifications:

 

Experience:  

  • Two to three years' relevant work experience preferred
  • Experience in program/event planning and implementation preferred

Computing Skills:  

  • Windows and Mac Operating Systems experience is preferred
  • Demonstrated proficiency in Word, Excel, and Outlook.  
  • Experience using InDesign and/or working knowledge of Photoshop
  • Experience with Adobe Creative Suite products is preferred
  • Premiere Pro would be an asset
  • Willingness to learn other computer programs as needed

Other: 

  • Superb oral and written communication skills, including distilling high-level scientific research into concise and engaging content
  • Editing skills
  • Experience in event planning an asset
  • Strong personal accountability and ability to take initiative
  • Problem-solving ability
  • Excellent attention to detail
  • Ability to work well under pressure
  • Efficient time management skills, practices, and habits
  • Ability to multi-task 
  • Ability to manage competing priorities flexibly and creatively
  • Ability to re-prioritize and re-calibrate timelines of work-in-progress
  • Flexibility to move in and out of different tasks as required
  • Ability to work independently
  • Ability to take direction
  • Ability to work under occasional pressure and to complete tasks on short and competing deadlines
  • Team player with a disciplined, professional approach

 

Contract length:

  • Start date: January 27, 2025
  • End date: April 4, 2025

Closing Date: 12/23/2024, 11:59PM ET
Employee Group: PM
Appointment Type: Budget - Casual
Schedule: Monday, Tuesday and Friday (8:45am to 5:00pm)
Pay Scale Group & Hiring Zone: $40.41 per hour
Job Category: Communication/Media/Public Relations

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.


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