Project Coordinator, EGAP (term)

Date Posted: 07/02/2025
Req ID: 44007
Faculty/Division: Faculty of Arts & Science
Department: Dept of Political Science
Campus: St. George (Downtown Toronto)
Position Number: 00058081

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

The Department of Political Science is a community of established and emerging scholars, ranked among the world’s best, with the largest and most prestigious PhD program in Canada. Our mission is to encourage our students to think broadly, critically and internationally about the core features of democratic and global citizenship. This is accomplished by drawing on a Canadian perspective, the University’s intellectual culture and the city’s diversity to address the most enduring questions of politics, locally and internationally.

Your opportunity:

Evidence in Governance and Politics (EGAP) is a research, evaluation, and learning network with worldwide reach with the goals of promoting rigorous knowledge accumulation, innovation, and evidence-based policy in various governance domains. EGAP’s membership includes over 300 leading academic researchers and practitioners of governance innovations from 43 countries around the world.

Reporting to the Executive Director is the EGAP Secretariat, which is the team responsible for the implementation and day-to-day management of EGAP’s range of programming. The EGAP Secretariat is based in the Department of Political Science at the University of Toronto, Canada.

The Project Coordinator, EGAP is part of the EGAP Secretariat. This position is responsible for providing very specialized support to EGAP operations, non-exhaustively including planning and executing complex global events; drafting and editing funding applications; project coordination; drafting professional and policy documents and network-wide communications; conducting program evaluation; writing and editing reports. 

Note: this is a two-year term opportunity.

Your responsibilities will include:

• Writing and editing funding application content on topics of governance, institutions, cumulation of knowledge, researcher-practitioner collaboration and related topics; verifying research funding proposals are complete, accurate and adhere to sponsor guidelines
• Building and strengthening relationships with global stakeholders and partners of strategic importance
• Producing promotional and outreach materials
• Determining logistical details and activities for events and/or programming
• Preparing draft statistical reports and summaries from data collected
• Coordinating tasks for projects and other strategic initiatives with stakeholders across multiple time zones and cultural contexts
• Designing surveys, interviews and other research tools for program evaluation
• Writing and editing reports to support initiatives, on topics of governance, institutions, cumulation of knowledge, researcher-practitioner collaboration and related topics

Essential Qualifications:

• Bachelor's Degree in Political Science, Public Policy, Global Studies, or a closely related field.
• Minimum three (3) years of experience in research program coordination, with some experience in a global research, evaluation, and training-focused organization.
• Experience coordinating board meetings, planning complex in-person and virtual meetings and events, and providing committee support, with global participants across multiple time zones and cultural contexts.
• Demonstrated experience with grant writing and supporting funding applications on topics of governance, institutions, cumulation of knowledge, researcher-practitioner collaboration and others.
• Experience drafting professional correspondence, reports, policy briefs and materials, and donor reports.
• Experience advising on policies and procedures for multi-site randomized controlled trials.
• Experience in project coordination, including developing and tracking project schedules, and keeping key stakeholders informed on project progress.
• Experience with data collection, analysis, and reporting, including use of survey tools and feedback sessions. Experience developing briefing materials and presentations to support decision making.
• Advanced proficiency in Microsoft Office and Google suite, social media platforms (Bluesky, X, LinkedIn, Buffer), website content management systems (WordPress), content development platforms (Canva, Adobe suite) and project management tools (Airtable)
• Strong communication skills (verbal and written); excellent interpersonal skills with proven experience working across diverse cultural contexts, both in the Global North and GlobalSouth.
• Detail-oriented, with demonstrated ability to work independently and manage multiple projects and timelines.
• Willingness to learn and work collaboratively within a large, multi-site team.
• Affinity for networking and building personal relationships.
• Ability to exercise good judgement and discretion; and demonstrated initiative, resourcefulness.

To be successful in this role you will be:

• Communicator
• Multi-tasker
• Organized
• Proactive
• Resourceful
• Team player

This role is currently eligible for a hybrid work arrangement, pursuant to the University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 07/10/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Grant - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 11 -- $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Research Administration & Teaching

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.