Project Coordinator

Date Posted: 12/13/2024
Req ID: 41122
Faculty/Division: Operations and Real Estate Partnerships
Department: UNIVERSITY FAMILY HOUSING - CS
Campus: St. George (Downtown Toronto)
Position Number: 00057378

Description:

About us:

University Family Housing is comprised of two 21 story residential towers and a unique stock of 83-century homes. The department provides housing to student families, faculty families and long-term residentialtenancies in two neighbourhoods on the St. George Campus to over 3000 adults and children, and provides on-site property management services, as well as educational and recreational programming for tenant families.

Your opportunity:

Working under the direction of the Manager, Admissions & Housing Services, the incumbent provides project coordination and administrative support for key initiatives that advance University Family Housing priorities. The incumbentrequires exceptional organizational, communication, and analytical skills to ensure that processes align with strategic goals and comply with University policies. Acting as a liaison among managers, stakeholders, and staff, the incumbent ensures that projects are efficiently executed, and objectives are met. The incumbent supports the establishment of project objectives, conducts research, and coordinates the tracking of all project documentation and activities. The incumbent also prepares project milestones, monitors activities to address potential issues, organizes meetings, records minutes, and generates status and summary reports.

Your responsibilities will include:

• Scheduling day-to-day project activities
• Informing senior staff of impending deadlines
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Collating and organizing data for various reports
• Determining actionable items based on thereview of applicable information
• Identifying and introducing variations to established administration processes
• Liaising with management to determine goals and priorities
• Keeping well-informed on University programs, policies and procedures

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum five years in an administrative or project coordination role.
• Proven ability to coordinate efficient administrative processes and maintain electronic filing systems.
• Strong organizational skills with the ability to multi-task, meet deadlines, and maintain accuracy and attention to detail.
• Ability to exercise initiative, sound judgment, tact, diplomacy, discretion, and confidentiality.
• Capable of working under time constraints and workload pressures while maintaining professionalism and composure.
• Excellent presentation, interpersonal, and organizational skills.
• Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
• Demonstrated commitment to innovation, teamwork, flexibility, and integrity.
• Evidence of commitment to equity, diversity, inclusion, and promoting a respectful and collegial learning and working environment.

To be successful in this role you will be:

• Adaptable
• Communicator
• Cooperative
• Multi-tasker
• Organized
• Resourceful

Please note:

• The University is closed from December 24, 2024 to January 3, 2025 inclusive. Applications will be reviewed when the University re-opens in January. 

Closing Date: 01/05/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Ancillary Operations 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $70,844. with an annual step progression to a maximum of $90,595. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Facilities/Ancilliary Services

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.