Research Awards & Honours Coordinator

Date Posted: 04/30/2025
Req ID: 42743
Faculty/Division: Faculty of Arts & Science
Department: Office of Research Services
Campus: St. George (Downtown Toronto)
Position Number: 00057995

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.


Your opportunity:

Working under the supervision of the Research Awards & Honours Strategy Officer and reporting to the Director of Research Services, the Research Awards & Honours Coordinator will play a critical role in supporting the development of competitive research awards, honours, and prize nominations for Arts & Science (A&S) faculty members. The position will work closely with faculty members across A&S academic units and play a key role in supporting A&S departmental and divisional Research awards committees. Responsibilities will include developing research award strategies, providing expert council on the development of awards dossiers, researching, drafting and editing nomination materials for various research awards and honours, coordinating letters of reference, verifying that submission materials meet awarding agency/foundation standards, and interpreting and applying policies and procedures. You will liaise with a diverse group of internal and external stakeholders and deliver presentations to promote research awards programs. You will also develop research awards competition schedules and processes, track nomination activities and contribute to and draw upon a centralized institutional awards and honours database, ensure timely delivery of awards and honours information to support A&S communications activities, organize logistical details and activities for meetings, events and/or programming, and take minutes at committee meetings.

Your responsibilities will include:

• Developing and implementing plans that support the attainment of research awards and honours
• Assessing and recommending academics for research related awards and prizes
• Leading seminars and/or workshops
• Drafting and editing funding applications
• Verifying research funding proposals are complete, accurate and adhere to sponsor guidelines
• Applying and interpreting policies and procedures in decision-making independently
• Promoting research initiatives to increase program visibility and reputation
• Fostering and maintaining relationships with existing and potential sponsors

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum five years working in an academic research administration, government/funding agency environment or related work experience related to the responsibilities of the position.
• Demonstrated experience supporting faculty/researchers in the preparation, creating and editing of research award submission materials.
• Demonstrated experience in coordinating the implementation of research administration projects and programs and ability to foster positive relationships with internal and external stakeholders.
• Experience with information management and data analysis.
• Excellent interpersonal and problem-solving skills and a commitment to delivering the highest level of customer service.
• Strong computer skills with experience in MS Office such as Word, PowerPoint, One Drive, SharePoint, Excel, various media and digital platforms and other software packages.
• Excellent written and oral communication, presentation, organizational and time management skills.
• Strong commitment to accuracy and attention to detail.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience working in a similar research administration office setting is desirable.
• Master's Degree preferred.

To be successful in this role you will be:

• Adaptable
• Articulate
• Cooperative
• Courteous
• Diplomatic
• Meticulous
• Proactive

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.

Closing Date: 05/09/2025, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $84,813. with an annual step progression to a maximum of $108,463. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Research Administration & Teaching
 

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.